Receptionist (Proficiency in Arabic / Oil & Gas domain)

S&K HR Consulting; Sharjah; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading organisation in the Oil & Gas sector is seeking a highly professional Receptionist. The ideal candidate will manage reception operations and provide administrative support. Key responsibilities include handling the telephone switchboard, greeting visitors, managing office supplies, and assisting HR with correspondence in Arabic and English. Candidates should have a diploma in management or related fields and at least 2 years of experience, preferably in the Oil & Gas sector. This role demands excellent organizational skills and proficiency in MS Office.

Qualifications

• 2 years of administrative or front-office experience, preferably in the Oil & Gas sector.
• Strong English and Arabic writing skills.
• Experience in handling telephone switchboards is an advantage.

Responsibilities

• Operate and manage the telephone switchboard efficiently.
• Greet and assist business visitors and guests.
• Monitor and replenish office stationery and supplies.
• Assist in preparing official letters in Arabic and English.
• Schedule, book, and coordinate meetings.

Skills

Arabic proficiency

Customer interaction

Administrative skills

MS Office proficiency

Planning and organizing

Education

Diploma in Management or related field

Job description

Receptionist (Proficiency in Arabic / Oil & Gas domain)

About the job

Our client, a leading organisation in the Oil & Gas sector, is seeking a highly professional Receptionist (Arabic proficiency is a must) to manage reception operations, communication channels, administrative support, and coordination activities across the business.

Key Responsibilities

1. Telephone Board Management

Operate and manage the telephone switchboard efficiently.

Receive, screen, and forward calls to appropriate employees.

Maintain and regularly update the company's employee contact database.

2. Front Office & Visitor Management

• Ensure the reception area is clean, organized, and presentable at all times.
• Greet and assist business visitors and guests, directing them to relevant employees.

Receive and dispatch all incoming and outgoing mail and couriers.

• Maintain detailed logs and ensure timely distribution to concerned employees.

3. Office Supplies & Inventory Management

• Monitor, track, and replenish office stationery, pantry items, and general supplies.
• Prepare related inventory and consumption reports.

4. Administrative & HR Support

• Assist HR and support departments in preparing official letters, documents, and correspondence in both Arabic and English.

5. Meetings & Coordination

Schedule, book, and coordinate meetings and conference rooms.

6. General Administrative Duties

Perform photocopying, scanning, filing, mailing, and document retrieval.

Maintain well-organized electronic and physical filing systems.

Draft business letters and follow up on requisitions and invoice payments.

• Handle any additional tasks while maintaining strict confidentiality.

7. Ethics, Compliance & HSSE

Perform all duties in line with company ethics and compliance standards.

• Follow all HSSE requirements and policies, ensuring safe and compliant work practices.

Internal & External Interactions

Internal: All departments and administrative teams

• External: Business visitors, service providers, courier companies, and administrative vendors

Qualifications & Experience

• Diploma in Management, Business Administration, Arts, or Secretarial Studies.
• Minimum 2 years of administrative or front-office experience (Oil & Gas sector experience preferred).

Prior experience in handling telephone switchboards is an advantage.

Middle East experience strongly preferred.

Strong administrative and secretarial skills

Excellent switchboard handling and customer interaction

Advanced English & Arabic (written and spoken)

Strong business writing skills

High proficiency in MS Office (Word, Excel, Outlook, Windows)

Fast and accurate typing (Arabic & English)

Strong planning, organizing, and execution capabilities

Detail-oriented with excellent follow-up skills

Initiative-driven and able to work in a fast-paced environment