Receptionist / Office Assistant role

Management Consultancy; Dubai; Hybrid; AED 60,000 - 120,000; Full time

Job summary

A professional services firm based in Dubai is seeking a proactive Receptionist/Office Assistant (Female only) to manage the front desk and provide support to the team. This hybrid role involves greeting clients, scheduling meetings, preparing documentation, and assisting in various operational tasks. Preferred candidates will have a customer service background, be tech-savvy, and possess strong organizational skills. The position offers health insurance and structured working hours from 10:00 AM to 7:00 PM.

Benefits

Health Insurance

Structured working hours

Qualifications

• Proficient in using email applications (Outlook/Gmail) and MS Office (Word/Excel).
• Previous experience in an office support or customer service role is preferred.
• Able to manage multiple tasks while maintaining attention to detail.

Responsibilities

• Greet visitors and manage visitor logistics at the front desk.
• Assist in scheduling meetings for the management team.
• Prepare meeting rooms and documentation as needed.

Skills

Customer service

Organizational skills

Communication

Tech savvy

Education

High school diploma or equivalent

Post High School Diploma or Bachelor's degree

Job description

We are seeking a proactive and helpful Receptionist / Office Assistant (Female only) to manage our front desk and provide day-to-day support to our team.

In this hybrid role, you will be the "face" of the company for incoming guests, while also working behind the scenes to assist management and staff with operational tasks, scheduling, and general coordination.

Key Responsibilities

I. Reception Duties (Front of House)

• Visitor Management: Greet clients and visitors with a professional demeanor; offer refreshments and notify the appropriate staff member of their arrival.
• Communications: Answer incoming calls, take detailed messages, and manage the general company email inbox.
• Environment: Ensure the reception area, waiting room, and meeting rooms are tidy, presentable, and equipped with necessary materials (magazines, water, pens).
• Logistics: Accept and sign for packages/deliveries and distribute them to the correct recipients.

II. Assistant & Support Duties:

• Calendar Management: Assist with scheduling meetings, interviews, and appointments for senior staff.
• Meeting Support: Prepare meeting rooms (setup projector/video calls), print agendas, and take minutes during team meetings if required.
• Documentation: Assist in typing up reports, formatting documents, and performing data entry tasks.
• Clerical Support: Scan, copy, and file important documents; manage electronic folder structures.
• Errands & Ad-hoc: Run minor office errands (e.g., bank deposits, post office runs) and assist with ordering lunch/catering for internal events.
• Travel Support: Help research and book flights or hotels for business trips.

Skills

Qualifications & Skills:

• Education: High school diploma , Post High School Diploma or equivalent (Bachelor’s degree is a plus).
• Experience: Previous experience in customer service or an office support role is preferred.
• Tech Savvy: Proficient with computers, specifically email (Outlook/Gmail) and Word/Excel.
• Communication: Clear verbal communication and professional writing skills.
• Attitude: A "can-do" attitude—willing to help with both small tasks (like making coffee) and larger projects.
• Organization: Ability to juggle multiple requests from different team members without losing track of details.

Employment Benefits:

• Health Insurance is provided
• Working Hours, 10:00 AM – 7:00 PM with one hour break