Receptionist-Administrative Assistant - UAE national

Easy and fast to upload your CV; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A local firm in Abu Dhabi is seeking a Receptionist-Administrative Assistant who is a UAE national. The successful candidate will provide administrative and secretarial support, manage the reception, and perform general office tasks. Key qualifications include an MBA or equivalent, excellent communication skills, and at least 2 years of experience in a multinational setting. This position requires effective organizational skills and the ability to work well both independently and as part of a team.

Qualifications

• Excellent verbal and written communication skills.
• Minimum 2 years experience as receptionist / HR Admin support in a multinational company.
• Knowledge of administrative and clerical procedures and systems.

Responsibilities

• Provide administrative and secretarial support to the Abu Dhabi office.
• Answer phones, greet customers, and perform general office duties.
• Coordinate internal company correspondence and manage vendor relationships.

Skills

Communication skills

Attention to detail

Customer service

Organizational skills

Teamwork

Data entry skills

Education

MBA degree or equivalent

Tools

MS Word

MS Excel

PowerPoint

Internet Explorer

Job description

Receptionist-Administrative Assistant - UAE national

The Receptionist-Administrative Assistant will be responsible for providing administrative and secretarial support to Abu Dhabi office in addition to her role as a Receptionist. He/She will perform duties including answering phones, greeting customers, typing, filing, scheduling, record keeping, coordinating meetings and conferences, obtaining supplies, coordinating mailings, and special projects. The applicants must be UAE nationals

Main tasks and responsibilities

• Responsible for reception, telephone coverage and accepting deliveries
• Distribute mail, coordinate mailing, shipping and courier requirements
• Coordinate internal company correspondence (e.g., email announcements)
• Work independently and within a team on special and ongoing projects
• Make travel arrangements
• Inventory and organize office supply area, conference rooms, and open areas
• Manage vendor relationships related to ordering and updating office supplies and miscellaneous office equipment maintenance and repair
• Maintain contact with cleaning company, maintenance company as needed to ensure property is kept in functioning order
• Perform general administrative assistant duties including typing, copying, and filing
• Co-ordinate with the PROs for visa, labour card renewals and make sure all the renewals are done in a timely manner
• Act as a point of contact at the request of line manager; this could include: planning and coordinating presentations, disseminating information, coordinating mailing or creating charts and graphs
• Perform other duties as needed and directed by line manager and management team

Qualifications/Experience and Knowledge Required

• MBA degree or equivalent
• Excellent verbal and written communication skills
• Attention to detail with strong data entry skills
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records
• Organization and follow‑up skills a demonstrated ability to make and meet commitments
• Ability to coordinate tasks and deadlines with other departments
• Ability to work independently and as part of a team
• Courteous and responsive in customer service
• Working knowledge of Internet technologies
• Working knowledge of MS Windows (98/2000/XP), MS Word, MS Excel, and Internet Explorer
• Working knowledge of PowerPoint presentation
• Professional in appearance and attitude
• Minimum 2 years experience of working as receptionist / HR Admin. Support in a multinational company