Receptionist

TALENTMATE; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A recruitment and staffing company in Dubai is seeking a mid-level Receptionist to be the first point of contact for clients and visitors. The ideal candidate should possess excellent communication and multitasking skills, alongside a professional demeanor. Responsibilities include managing daily operations at the front desk, handling correspondence, and supporting the administrative functions of the office. With a focus on customer service, this role is full-time with a welcoming work environment.

Qualifications

• Proven work experience as a Receptionist or similar role.
• Professional attitude and strong interpersonal skills.
• Excellent organizational skills in a fast-paced environment.

Responsibilities

• Greet visitors and direct them to the appropriate personnel.
• Answer incoming phone calls and manage correspondence.
• Maintain a tidy and organized reception area.

Skills

Communication skills

Multitasking abilities

Organizational skills

Attention to detail

Tools

Microsoft Office Suite

Office equipment (printers, fax)

Job description

Overview

We are looking for a friendly, organized, and professional Receptionist to join our team and serve as a key point of contact for clients and visitors. The ideal candidate will possess excellent communication and multitasking skills, with a keen attention to detail and a welcoming demeanor. As the face of our company, you will be responsible for creating a positive first impression for our clients and ensuring smooth daily operations at the front desk. Our Receptionist will also manage a wide range of administrative tasks to support our team and contribute to the efficient running of our office. If you have a passion for customer service and thrive in fast-paced environments, we would love to have you on board!

Responsibilities

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and office relevant to their needs.
• Answer, screen, and forward incoming phone calls efficiently and accurately.
• Ensure the reception area is tidy and presentable, with all necessary stationery and materials.
• Provide basic and accurate information in-person and via phone or email.
• Receive, sort, and distribute daily mail and deliveries with proper documentation.
• Maintain office security by following safety procedures and controlling access via the reception desk.
• Update calendars and schedule meetings for various departments as required.
• Provide travel arrangements for senior executives and manage executive diaries.
• Perform other clerical receptionist duties such as filing, photocopying, and faxing.
• Assist with organizing and coordinating company events and meetings.
• Monitor and order office supplies, maintaining an inventory of stock as necessary.

Requirements

• Proven work experience as a Receptionist, Front Office Representative, or similar role.
• Proficiency in Microsoft Office Suite and basic office equipment operations.
• Hands-on experience with office equipment such as printers and fax machines.
• Professional attitude and appearance with strong interpersonal skills.
• Solid written and verbal communication skills and attention to detail.
• Ability to be resourceful, proactive, and efficient when issues arise.
• Excellent organizational skills with the ability to multitask in a fast-paced environment.

Job Details

• Role Level: Mid-Level
• Work Type: Full-Time
• Country: United Arab Emirates
• City: Dubai
• Company Website: https://www.talentmate.com
• Job Function: Administrative Support
• Sector: Recruitment & Staffing

About The Company

Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.

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