Receptionist

OMNIYAT; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading real estate company in Dubai is seeking a dedicated office administrator to ensure smooth office operations. The successful candidate will be responsible for greeting visitors, answering calls, scheduling meetings, and managing administrative tasks to provide a positive experience for guests and employees. Candidates should possess 2-7 years of relevant experience and a bachelor's degree or equivalent, along with strong communication skills and proficiency in MS Office Suite.

Qualifications

• 2-7 years of experience in a similar position.

Responsibilities

• Greet visitors, clients, and contractors.
• Answer, screen, and forward phone calls.
• Schedule and coordinate meetings and appointments.
• Handle incoming and outgoing mail and packages.
• Maintain the reception area.
• Order office supplies and manage inventory.
• Coordinate with building management for maintenance.
• Maintain and update business records.

Skills

Strong communication skills

Customer service focus

Professional appearance

Proficient in MS Office Suite

Organizational skills

Education

Bachelor's degree / Intermediate Institute

Job description

The ideal candidate will play a key role in ensuring smooth office operations by greeting visitors, answering calls, scheduling meetings, and handling administrative tasks. This position is vital in providing a positive experience for both OMNIYAT’s guests and employees.

Responsibilities

• Greet visitors, clients, and contractors, providing them with a warm welcome and directing them to the appropriate person or department.
• Answer, screen, and forward phone calls, take messages, and respond to inquiries in a professional and courteous manner.
• Schedule and coordinate meetings, appointments, and conference room bookings for management and staff.
• Handle incoming and outgoing mail, packages, and deliveries, ensuring proper distribution and tracking.
• Maintain and organize the reception area, ensuring it always remains clean and professional.
• Monitor and order office supplies, ensuring inventory levels are sufficient.
• Coordinate with building management for any maintenance issues, repairs, or facility-related requests.
• Maintain and update employees\' contact lists, client information, and other business records in the company database.

Qualifications

• Bachelor\'s degree / Intermediate Institute
• 2-7 Years of experience in a similar position,

Required skills

• Strong communication skills, both written and verbal, with a focus on customer service.
• Professional appearance and demeanor.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and basic office equipment.
• Strong organizational skills and attention to detail.