Project Coordinator

Technology Innovation Institute; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading technology organization in Abu Dhabi is seeking a Project Coordinator to aid in scaling and delivering a secure AI-enabled decision-support software platform. Your role involves managing delivery trackers, coordinating meetings, and providing updates from various teams. Ideal candidates should have 1-4 years in project coordination or delivery operations, with experience in software teams being advantageous. This position requires a proactive approach and adaptability within a startup mode.

Qualifications

• 1 to 4 years in project coordination, PMO, or delivery operations.
• Experience supporting software teams is a strong plus.
• Proactive and adaptable in a startup environment.

Responsibilities

• Maintain delivery trackers including sprint plans and release calendars.
• Coordinate key meetings and manage agendas and minutes.
• Collect weekly updates and publish execution dashboards.
• Track recruiting milestones and support onboarding processes.
• Coordinate contract and statement of work activities.

Skills

Project coordination

Agile methodologies

Communication

Documentation

Tools

Excel

Jira

Teams

PowerPoint

Job description

Job Role

A dedicated startup is being formed to industrialize and scale a secure, AI-enabled, multi-source decision-support software offering. The platform is a multi-sensor fusion and agentic AI solution connecting to diverse data sources (for example geospatial layers, imagery, video, and other operational signals). This role will support the delivery of a scalable product and contribute to establishing the processes, standards, and collaboration practices required for sustainable growth.

Job Responsibilities

• Maintain delivery trackers: sprint plan, release calendar, RAID, decision log, dependency map
• Coordinate ceremonies and key meetings: agendas, minutes, action follow-up, and status packs
• Collect weekly updates from engineering, GIS, and AI teams; publish execution dashboards
• Track recruiting milestones per role: JD ready, JD published, interview scheduled, security clearance, offer shared, offer accepted, joining date set
• Support PR and PO tracking inputs and follow-up with stakeholders when required
• Support contract and SOW coordination: document routing, version control, and action follow-up with Legal and Procurement
• Coordinate partner and vendor touchpoints and maintain shared action registers
• Maintain documentation hygiene across repositories (folders, naming, approvals)
• Operate in startup mode: proactive, hands-on, adaptable, comfortable pivoting with changing priorities

Qualifications and Experience

• 1 to 4 years in project coordination, PMO, delivery operations, or engineering operations
• Experience supporting software teams is a strong plus
• Tools (examples)
• Excel/Sheets and PowerPoint/Slides
• Jira/Confluence
• Teams/Slack and SharePoint/Drive
• KPIs
• Reporting accuracy and on-time cadence
• Action closure rate and dependency resolution time
• Documentation completeness and audit readiness
• Release checklist completion rate