Procurement Specialist - IT

Albatha Group; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading procurement firm in Dubai is seeking an IT Procurement Specialist responsible for sourcing and negotiating IT products and services. The ideal candidate has over 12 years of experience in IT procurement, excellent negotiation skills, and a strong understanding of procurement frameworks. This role focuses on optimizing costs, improving vendor performance, and ensuring compliance with policies while supporting IT objectives.

Qualifications

• Minimum of 12 years of experience in IT product & service procurements.
• Knowledge of key IT vendors and relationships in the region.
• Strong exposure to IT contracts and agreement drafting.

Responsibilities

• Drive cost savings through sourcing and vendor negotiations.
• Monitor procurement KPIs and ensure compliance with policies.
• Act as the interface between IT procurement and internal stakeholders.

Skills

Vendor negotiation

Cost optimization

Analytical skills

Communication skills

Procurement frameworks knowledge

Education

University degree or equivalent

Tools

SAP MM module

P2P tools

Job description

Job Overview:

The IT Procurement Specialist will be responsible for managing the sourcing, negotiation, and procurement of IT products and services, including hardware, software, licenses, AMC/AMS contracts, and IT services. The role involves ensuring cost-effectiveness, vendor performance, and compliance with procurement policies while supporting business and IT objectives of Albatha group.

Roles and Responsibilities:

1. Business Performance

• Drive cost savings through effective sourcing, vendor negotiations, and contract optimization.
• Monitor IT procurement KPIs (procurement cycle time, cost avoidance, compliance levels).
• Ensure timely renewals of AMCs, AMS, and licenses to avoid service disruptions.
• Support IT budget planning by providing accurate spend forecasts and procurement insights.
• Collaborate with stakeholders to gather requirements and ensure alignment with business goals.
• Identify opportunities for vendor consolidation and process automation to improve efficiency.
• Ensure compliance with organizational data security and information security standards.
• Work closely with external vendors to resolve critical issues and deliver innovative solutions in a timely manner.
• Prepare regular procurement performance and MIS reports for management review.
• Identify opportunities for cost optimization, savings and cost avoidance within IT procurement.

2. Customer and Partner Relations

• Act as the primary interface between IT procurement and internal stakeholders (IT, Finance, Legal, Business Units).
• Understand business requirements and translate them into procurement actions.
• Build and maintain strong relationships with IT vendors, OEMs, and service providers.
• Monitor vendor performance against SLAs, warranties, and contracts, ensuring accountability.
• Conduct periodic vendor evaluations and provide feedback for continuous improvement.

3. People Management

• Support team members in daily procurement operations and ensure adherence to policies.
• Foster a team-oriented environment, promoting knowledge sharing and collaboration.
• Encourage a culture of accountability, integrity, and continuous improvement.

4. Leadership/Innovation

• Introduce best practices in IT procurement, sourcing, and vendor governance.
• Benchmark procurement practices with industry standards and recommend improvements.
• Support leadership in strategic initiatives such as IT transformation projects or group-wide procurement synergies.

Key Performance Areas:

1. Ensure timely procurement of IT products and services applying to TCO.

2. Improved end-user satisfaction and system adoption rates.

3. IT procurement process improvement with IT procurement optimization & consolidation

4. Continuous process improvements aligned with organizational goals.

Education Qualification and Experience:

• A university degree or equivalent
• Minimum 12 years of experience in IT product & service procurements.
• Having knowledge and relationships with key IT principal vendors, distributors, resellers and in the region.
• Proven track record in managing complex IT procurement cycles, contracts, and vendor management in SAP and SAP processes for procurement optimization & consolidation.
• Strong exposure to IT contracts and agreement drafting, including AMC/AMS and SLA-based contracts.
• Knowledge and application of procurement frameworks such as Kraljic Matrix and Mendelow Matrix for vendor and stakeholder management.
• Hands-on experience with SAP MM module.
• Proven track record of managing complex IT procurement & vendor management.
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication skills.
• Ability to work collaboratively with cross-functional teams.
• Proficiency in P2P tools.
• Proactive, detail-oriented, and adept at driving continuous process improvements.