Procurement Officer - ضابط مشتريات

University of Khorfakkan; Khor Fakkan; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading educational institution in Khor Fakkan seeks a Procurement Specialist to manage the procurement cycle and vendor relationships. The ideal candidate will have a Bachelor's degree, relevant experience in procurement, and strong negotiation skills. Expertise in ERP systems, particularly Oracle Fusion, is essential. This role ensures compliance with university policies and is essential for optimizing cost efficiency.

Qualifications

• Minimum 2–4 years of experience in procurement, preferably in educational institutions or government entities.
• Strong analytical, organizational, and problem-solving skills.
• High level of integrity and professionalism.

Responsibilities

• Manage the complete procurement cycle, from sourcing to purchase order creation.
• Identify reliable suppliers and negotiate pricing.
• Ensure compliance with university policies and UAE procurement regulations.

Skills

Procurement processes

Negotiation skills

Vendor management

Cost analysis

Bilingual in Arabic and English

MS Office proficiency

Education

Bachelor’s degree in Business Administration, Supply Chain, or related discipline

Master’s degree in a relevant field

Tools

Oracle Fusion

ERP systems

Job description

Education

• Bachelor’s degree in Business Administration, Supply Chain, Procurement, or related discipline.
• Master’s degree in the relevant field.

Experience

• Minimum 2–4 years of experience in procurement, preferably in educational institutions or government entities.
• Experience with Oracle Fusion or similar ERP systems is an advantage.
• ERP purchasing module experience required (Oracle preferred).
• Strong understanding of procurement processes, tendering, and vendor management.
• Proficiency in MS Office (Excel, Word, PowerPoint).

Key Responsibilities

Procurement & Sourcing

• Manage the complete procurement cycle, including requisition review, sourcing, quotation comparison, vendor evaluation, and purchase order creation.
• Identify reliable suppliers, negotiate pricing and terms, and establish strong vendor relationships.
• Ensure timely procurement of academic, administrative, and operational supplies.
• Prepare RFQs, RFPs, and tender documents based on university requirements.

Vendor Management

• Maintain an updated and approved vendor database.
• Conduct regular performance evaluations and ensure vendors meet quality and service standards.
• Resolve supplier issues related to delivery, quality, or payment in coordination with concerned departments.

Compliance & Documentation

• Ensure all procurement activities comply with university policies, financial guidelines, and UAE procurement regulations.
• Maintain accurate documentation for audits, approvals, and compliance reporting.
• Ensure transparency and fairness in all tendering and bidding processes.

Purchasing Administration

• Process purchase requisitions and prepare purchase orders in the ERP system (Oracle Fusion preferred).
• Monitor delivery schedules and ensure timely receipt and inspection of goods.
• Coordinate with Finance for invoice verification, payment processing, and budget alignment.

Cost Control & Reporting

• Assist in cost analysis, budgeting, and procurement planning activities.
• Conduct market research and price benchmarking to optimize cost efficiency.
• Generate periodic reports on procurement status, savings, pending requests, and vendor performance.

Other Duties

• Undertake additional responsibilities and special projects as assigned by management.

Soft Skills

• Communication: Clearly explains complex ideas to colleagues and partners.
• Languages: Bilingual in Arabic and English is highly preferred.
• Collaboration: Works effectively with faculty, staff, and external stakeholders.
• Excellent negotiation and communication skills.
• Strong attention to detail and accuracy.
• Ability to work under pressure and manage multiple requests simultaneously.
• Strong analytical, organizational, and problem-solving skills.
• High level of integrity and professionalism.

Technical Skills

• Strong understanding of procurement processes, tendering, and vendor management.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• ERP purchasing module experience required (Oracle preferred).

Behavioural Competencies

• Integrity: Upholds ethical standards in university service.
• Initiative: Seeks opportunities to improve processes.
• Resilience: Handles challenges and setbacks with a positive attitude.
• Cultural Sensitivity: Respects and values diversity among staff and the community.
• Accountability: Accepts responsibility for decisions and their outcomes.

Leadership Competencies

• Strategic Planning: Develops and implements long-term goals for the department.
• Team Building: Fosters a positive, collaborative, and high-performing environment.
• Resource Allocation: Distributes time and budget resources efficiently for optimal outcomes.
• Stakeholder Engagement: Builds strong relationships with university and community partners.