Procurement and Lighting Design Coordinator

Sharaf DG Energy; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading procurement company in Dubai is looking for a skilled professional to manage the complete procurement cycle, from vendor and customer onboarding to logistics and warranty handling. The successful candidate will be responsible for creating purchase orders, managing vendor relationships, and ensuring timely delivery of materials. A strong knowledge of procurement workflows, ERP/SAP processes, and excellent organizational skills are essential for this role. This position offers an opportunity to work in a dynamic environment that requires attention to detail and effective communication skills.

Qualifications

• Basic knowledge of procurement workflows and ERP/SAP processes required.
• Proficiency in Microsoft Office and AutoCAD is beneficial.
• Strong organizational and communication skills necessary.

Responsibilities

• Manage procurement cycle and vendor onboarding.
• Coordinate logistics and material deliveries.
• Handle product warranties and after-sales support.

Skills

Procurement workflows

ERP/SAP processes

Microsoft Office

AutoCAD

Lighting design software (Dialux)

Communication skills

Organizational skills

Job description

Responsible for managing the complete procurement cycle, vendor and customer onboarding, logistics coordination, material submittals, and lighting design documentation. The role ensures smooth flow from purchase order creation to warranty handling, while maintaining efficient coordination between internal teams, suppliers, and clients.

Key Responsibilities

Procurement & Purchase Management

• Create Purchase Orders (PO) and manage the approval process.
• Prepare and maintain costing sheets for projects and procurement activities.
• Handle billing, goods receipt (MIGO), and invoice verification (MIRO).
• Manage vendor invoices and maintain records in the vendor invoice portal.
• Prepare quotations and support project teams with accurate pricing data.
• Prepare all RFPs and delay penalty documents required for suppliers for all ongoing projects.

Vendor & Customer Management

• Onboard new vendors and customers, ensuring all documentation is completed.
• Maintain up-to-date contact lists of internal, external, and local suppliers.
• Liaise with vendors for deliveries, spares, and warranty documentation.

Logistics & Stock Coordination

• Coordinate delivery notes, sales orders (SO), and shipping documentation.
• Track stock levels, spares, and sample inventory.
• Manage outbound samples and ensure proper documentation for stock movements.
• Ensure materials are arranged and delivered to clients on time.

Warranty & After-Sales Support

• Track product warranties, handle RMA (Return Material Authorization) processes, and coordinate with suppliers for replacements.
• Collect warranty letters from all suppliers and issue warranty confirmations to clients.

Lighting Design & Technical Support (Optional)

• Provide lighting design assistance and AutoCAD support for Bill of Quantities (BOQ) preparation.
• Review and prepare material submittals in compliance with project specifications.

Documentation & Coordination

• Maintain organized documentation for procurement, logistics, and warranty processes.
• Act as a key communication link between internal departments, external suppliers, and clients.
• Support project teams with timely delivery updates and material tracking.

Requirements

• Basic knowledge of procurement workflows and ERP/SAP processes (MIGO, MIRO, SO, PO).
• Proficiency in Microsoft Office, AutoCAD, and lighting design software (e.g., Dialux) (Optional).
• Excellent organizational, documentation, and communication skills.
• Attention to detail and ability to manage multiple priorities simultaneously.
• Familiarity with logistics coordination, costing, and warranty management.