PROCESS COORDINATOR / EXECUTIVE ASSISTANT

Equipmentor Scientific; Ajman; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading company in scientific equipment is seeking a highly organized Process Coordinator / Executive Assistant to support the Managing Director in daily operations. The ideal candidate must possess excellent planning, communication, and multitasking skills. Responsibilities include managing complex calendars, screening inquiries, scheduling meetings, and handling sensitive information with discretion. Candidates should be commerce graduates with strong MS Office skills and a professional demeanor. This position is crucial for the smooth operation of the office.

Qualifications

• Freshers or experienced candidates welcome.
• Strong computer skills with advanced MS Office proficiency.
• Excellent organizational and problem-solving abilities.

Responsibilities

• Manage complex calendars, appointments, travel plans, expense reports, and correspondence.
• Screen and route inquiries addressed to the MD and coordinate with internal teams.
• Schedule meetings, prepare agendas, presentations, and record minutes.
• Summarize and present project updates to assist in decision‑making.

Skills

Good Communication Skills – verbal and written – English, Hindi

Very Strong Follow Up Skills

Organised & Able To Prioritise Work Load

Self‑Starter

Problem Solving Skills

Good Time Management Skills

Education

Commerce Graduate

Tools

Advanced MS Office

VC tools

Job description

Role Overview

We are looking for a highly organized and proactive Process Coordinator / Executive Assistant to support our Managing Director in daily operations. The ideal candidate has excellent planning, communication, and multitasking skills, and can handle sensitive information with diplomacy and discretion.

Responsibilities

• Manage complex calendars, appointments, travel plans, expense reports, and correspondence
• Screen and route inquiries addressed to the MD and coordinate with internal teams
• Schedule meetings, prepare agendas, presentations, and record minutes
• Summarize and present project updates to assist in decision‑making
• Ensure smooth communication between the MD’s office and other departments
• Draft, edit, and finalize internal and external communications
• Research, prioritize, and follow up on sensitive and confidential matters
• Handle conflicting priorities and take initiative within scope
• Prepare and maintain reports, presentations, and doentation
• Exercise sound judgment in matters of importance to management

Qualifications & Experience

• Commerce Graduate – Freshers or experienced candidates welcome
• Strong computer skills (Advanced MS Office, VC tools, etc.)
• Excellent organizational and problem‑solving abilities
• Professional, friendly, and approachable personality
• Clear communicator with a results‑oriented approach

Skills

• Good Communication Skills – verbal and written – English, Hindi
• Very Strong Follow Up Skills
• Organised & Able To Prioritise Work Load
• Self‑Starter
• Problem Solving Skills
• Good Time Management Skills