Personal Assistant to the CEO

Al Shaqaf Medical Requisite Trading LLC; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading medical requisite trading company in Dubai is seeking an experienced Personal Assistant to provide dedicated support to the Chief Executive Officer. The ideal candidate will manage complex calendars, arrange travel itineraries, and coordinate both business and personal responsibilities with discretion and impeccable organizational skills. This challenging role offers a competitive salary and benefits package along with global travel opportunities.

Benefits

Competitive salary and benefits package

Opportunity for global travel

Qualifications

• At least 5+ years of comprehensive experience as a Personal Assistant or similar role supporting high-level individual.
• Holds European nationality for facilitating smoother travel arrangements.
• Impeccable integrity and ability to handle sensitive information with absolute confidentiality.
• Exceptional time-management and multitasking skills with meticulous attention to detail.
• Excellent verbal and written communication skills.
• A self-starter who anticipates needs and operates effectively without constant supervision.

Responsibilities

• Manage complex calendars, schedule appointments, and coordinate meetings.
• Arrange detailed travel itineraries, including flights and accommodations.
• Act as a gatekeeper and liaison, managing communication with key contacts.
• Plan personal events, dinners, and family gatherings.
• Maintain strict confidentiality regarding all business and family matters.

Skills

Organizational Mastery

Communication

Problem-Solving

Discretion & Trustworthiness

Tech Savvy

Proactive Mindset

Adaptability

Tools

Google Workspace

Microsoft Office Suite

Job description

Personal Assistant

Reports to: Chief Executive Officer

About the Role

We are seeking a highly organized, proactive, and discreet Personal Assistant to provide dedicated support to Chief Executive Officer with his business, personal and family affairs. The candidate must be creative, professional and proactive. Essential to ensure efficiency and balance, managing both professional and personal responsibilities to optimize the CEO’s time and productivity. The ideal candidate must also be a clear communicator, and thrives in a dynamic, fast-paced environment.

Key Responsibilities

• Manage complex calendars, schedule appointments, and coordinate meetings across diverse time zones.
• Arrange detailed travel itineraries, including flights, accommodations, land transportation, and visas.
• CEO’s email management, filter priorities, and draft responses whenever applicable.
• Act as a gatekeeper and liaison, professionally managing communication with key contacts.
• Manage personal appointments, family schedules, and household-related matters.
• Coordinate with household staff, vendors, and service providers (e.g., DEWA, phone bills and maintenance repairs).
• Plan personal events, dinners, and family gatherings.
• Make reservations for dining, entertainment, and personal services.
• Conduct research and handle errands as needed (e.g., gift purchasing, personal projects).
• Anticipate needs and solve problems proactively before they arise.
• Manage household supplies.
• Maintain strict confidentiality regarding all business, personal, and family matters.

Our Offer

• A competitive salary and benefits package (healthcare insurance)
• The opportunity to work with a dynamic and successful individual and his family.
• A challenging role where no two days are similar.
• Open to global travel opportunities

Skills

Required Skills & Qualifications

• At least 5+ years of comprehensive experience as a Personal Assistant, Executive Assistant, or similar role supporting high-level individual.
• Holds European nationality for facilitating smoother travel arrangements.
• Discretion & Trustworthiness: Impeccable integrity and ability to handle sensitive information with absolute confidentiality.
• Single and presentable, to offer flexibility with time commitments and the CEO’s volatile schedule
• Organizational Mastery: Exceptional time-management and multitasking skills with meticulous attention to detail.
• Ability to bring great network and arrange respective business meetings for the CEO.
• Communication: Excellent verbal and written communication skills. Professional and polished in all interactions.
• Tech Savvy: High proficiency with Google Workspace, Microsoft Office Suite, calendaring apps, and comfort learning new software.
• Proactive Mindset: A self-starter who anticipates needs, takes initiative, and operates effectively without constant supervision.
• Adaptability: Can work under pressure, flexible to handle changing priorities, and availability for occasional after-hours support if required.
• Problem-Solving: A resourceful and solution-oriented approach to challenges.