Personal Assistant to General Manager

Minor International; Ras Al Khaimah; On-site; AED 200,000 - 300,000; Full time

Job summary

A leading hospitality company in Ras Al Khaimah is seeking a skilled Executive Secretary to assist the General Manager with day-to-day operations. Responsibilities include organizing meetings, managing schedules, handling documentation, and providing administrative support. Applicants should possess at least a Bachelor's Degree and 5 years of experience in executive roles, along with strong communication skills and proficiency in MS Office. This position offers the opportunity to work in a dynamic environment with a focus on teamwork.

Qualifications

• Minimum of 5 years’ experience in executive secretarial work.
• Proficient in Microsoft Office applications.
• Strong communication skills in English, both written and spoken.

Responsibilities

• Support General Manager with day-to-day operations.
• Organize appointments and manage schedules.
• Take minutes and ensure correctness before distribution.
• Handle incoming calls and relevant information.

Skills

Telephone communication skills

MS Office (Word, PowerPoint, Excel)

Fluency in English

Education

Bachelor's Degree in any field

Job description

Company Description

Escape to Ras Al Khaimah for beach, desert, and mountain adventures. The northernmost emirate of the UAE, Ras Al Khaimah enjoys a more tranquil rhythm, yet is only 45 minutes from Dubai. Anantara Mina Ras Al Khaimah Resort offers overwater luxury on the Arabian Gulf in a pristine eco-sanctuary.

Nature lovers will relish the open terrain of Ras Al Khaimah. From balmy waters to golden shorelines to rugged desert, adventure abounds. Charter a yacht and sail off into the sunset. Ride across rolling dunes and conquer the mountain peak of Jebel Jais.

Job Description

You will be supporting the General Manager with the day-to-day operations with effective administrative and secretarial work. A brilliant multi-tasker, your tasks include but are not limited to organising appointments, taking meeting notes, making travel arrangements, and providing any other assistance required by the hotel’s leadership team. You will work and coordinate with other departments to ensure that they meet their targets and goals.

• Coordinate and monitor all appointments, meetings, and trainings to ensure that schedules are logged, traced and remind all concerns. Set up filing system and update index of files and form regularly also label all files and folders alphabetically.
• Preparing time sheets and keeping leave record for all Leadership Team.
• Take minutes, check correctness and presentation before distributing and filing according to the supervisor’s discretion.
• Handling the incoming calls and information, obtaining all relevant information and passing on to appropriate personnel.
• Dispatch the mailings with appropriate contents, letters, envelopes, etc.
• Ensure that monthly critique and month end reports are finished on a timely basis
• Work and coordinate with other departments to ensure that the responsible job of the department meets target and goals

Qualifications

• At least Bachelor’s Degree in any field.
• At least 5 years’ experience in executive secretarial work with multinational companies.
• Effective telephone communication skills, and above average proficiency in MS Office applications such as Word, Powerpoint, and Excel.
• Above average fluency in English (written and spoken).