Personal Assistant for an Executive Officer

Ajax Systems; Dubai; On-site; AED 50,000 - 70,000; Full time

Job summary

A renowned business owner seeks a Personal Assistant in Dubai to enhance productivity and manage personal and professional tasks. The ideal candidate will possess strong organizational and communication skills, with at least 2 years of experience in a similar role. Responsibilities include managing schedules, travel arrangements, and overseeing personal accounting, ensuring a seamless integration into the employer's life.

Benefits

Competitive wages and transparent motivation system

Freedom to make decisions

Zero-bullshit culture

Strong team of professionals

Ambitious tasks and challenges

Career development opportunities

Qualifications

• 2+ years of experience as a Personal Assistant.
• Fluent in English.

Responsibilities

• Manage diaries and organise meetings.
• Book travel and accommodation.
• Prepare reports, presentations, and correspondence.
• Handle personal accounting and property management.

Skills

Organizational skills

Communication skills

Problem-solving

Attention to detail

Professionalism

Job description

We are looking for a result-oriented, responsible, and reliable individual who is ready to contribute a lot to both business and personal needs of a well-known business owner.

Our perfect candidate possesses a blend of organizational prowess, impeccable communication skills, adaptability, and discretion. He or she will have to efficiently manage schedules and tasks, proactively problem-solve, demonstrate strong attention to detail, remain composed under pressure, and exhibit the ability to prioritize effectively. Additionally, a high level of professionalism and integrity should be maintained while fostering a positive working relationship built on trust and reliability. Overall, a perfect personal assistant seamlessly integrates into an employer's life, alleviating stress and enhancing productivity.

Two or more years of experience in the same position and Fluent English proficiency are a must.

Main responsibilities:

• Managing diaries and organising meetings and appointments, often controlling access to the manager/executive;
• Booking and arranging travel, transport and accommodation, visa support;
• Typing, compiling and preparing reports, presentations and correspondence;
• Housekeeping: dealing with delivery services, cleaners, suppliers;
• Dealing with a team of drivers and bodyguards;
• Taking responsibility of accounts and budgets (manager’s personal accounting).
• Property management (including rentals and maintenance coordination), handling family assistant duties such as managing school-related matters.

Nice to have:

• Managing repair works, choosing suppliers/contractors, comparing offers/pricing;
• Experience working as a PA to a senior manager in an organizational environment;
• Great communication skills and the ability to multitask effectively while remaining calm and professional under pressure;
• The capacity to remain calm and focused when juggling multiple requests and managing a busy calendar;
• Ability to interact effectively with kids and relatives of an executive officer;
• Working (or being at least acquainted with) 1C, financial monitoring reporting;
• Driving licence (B category).

We offer:

• Competitive wages and a transparent motivation system
• Freedom to make decisions and implement ideas
• A zero-bullshit culture
• A strong and well-coordinated team of professionals
• Ambitious tasks and challenges
• Opportunity to work with the most recognized security system and develop your career

Ajax Systems is a big team of professionals and open-minded people who share ambitious goals.

Join in!