Office Support

MindBase Education; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

An educational institution in Abu Dhabi is seeking a dedicated office maintenance staff member to ensure cleanliness, manage supplies, and assist staff. Responsibilities include maintaining a tidy office environment, monitoring inventory of supplies, handling mail, and supporting staff with various tasks. The ideal candidate will contribute to creating a welcoming atmosphere for both staff and visitors. This role emphasizes teamwork, attention to detail, and effective communication.

Responsibilities

• Ensure cleanliness and tidiness of the office premises including work areas, pantry, and restrooms.
• Monitor and maintain inventory of office supplies such as stationery, pantry items, and cleaning materials.
• Handle mail distribution and courier services efficiently.
• Support office staff as requested including making photocopies and filing documents.
• Ensure the pantry is stocked with refreshments and supplies for staff.
• Monitor and report any security concerns or maintenance issues.

Job description

Duties and Responsibilities

• General Office Maintenance
  • Ensure cleanliness and tidiness of the office premises including work areas pantry and restrooms.
  • Perform routine cleaning tasks such as dusting mopping and vacuuming.
  • Dispose of trash and waste materials properly.
• Office Supplies Management
  • Monitor and maintain inventory of office supplies such as stationery pantry items and cleaning materials.
  • Assist in purchasing office supplies as needed ensuring the availability of essential items.
• Errands and Deliveries
  • Handle mail distribution and courier services efficiently.
• Assistance to Staff
  • Support office staff as requested including making photocopies filing documents and arranging meeting rooms.
  • Assist in setting up for meetings including arranging chairs tables and audio-visual equipment.
  • Assist with queries or requests from visitors/clients.
• Kitchen and Pantry Maintenance
  • Ensure the pantry is stocked with refreshments and supplies for staff.
  • Serve refreshments(tea coffee juices) to staff visitors & Clients.
  • Clean kitchen appliances utensils and surfaces regularly.
• Security and Safety
  • Monitor and report any security concerns or maintenance issues to the appropriate personnel.
  • Follow safety protocols and procedures to maintain a secure work environment.