Office Manager

GWP; Dubai; Hybrid; AED 120,000 - 200,000; Full time

Job summary

A global asset management firm in Dubai is seeking an Administrative Support professional to assist the Regional Head. Responsibilities include organizing travel, managing calendars, and maintaining client communication. Ideal candidates will be highly organized, bilingual in English and Arabic, and proficient in Microsoft Office. The firm offers hybrid working arrangements along with excellent health benefits and professional development opportunities.

Benefits

Generous holiday policies

Health and wellness benefits

Professional development courses

Paid volunteer time

Complimentary mindfulness app subscription

Qualifications

• Proven experience in providing administrative support in a fast-paced environment.
• Ability to communicate effectively in both written and spoken English and Arabic.
• Familiarity with managing international travel arrangements.

Responsibilities

• Provide high-level administrative support to the Regional Head.
• Coordinate extensive travel arrangements.
• Maintain and update client information using CRM.
• Prepare professional presentations and reports.
• Manage the Regional Head’s calendar and track expenses.

Skills

Highly organised

Adaptability to change

Results and quality orientation

Communication

Customer focus

Decision making

Teamwork

Technical expertise

Fluent in English and Arabic

Excellent working knowledge of Microsoft Office

Job description

Why work for us

A career at Janus Henderson is more than a job; it’s about investing in a brighter future together.

Our mission at Janus Henderson is to help clients define and achieve superior financial outcomes through differentiated insights, disciplined investments and world‑class service. We will do this by protecting and growing our core business, amplifying our strengths and diversifying where we have the right.

Our values are key to driving our success and are at the heart of everything we do: Clients Come First – Always, Execution Supersedes Intention – Together We Win, Diversity Improves Results – Truth Builds Trust.

If our mission, values and purpose align with your own we would love to hear from you!

Your opportunity

• Provide high‑level administrative support to the Regional Head in a fast‑paced professional asset management environment.
• Coordinate extensive domestic and international travel arrangements including booking flights, accommodations, ground transportation and preparing detailed itineraries.
• Maintain and update client information and interactions using the firm’s CRM system.
• Liaise and coordinate seamlessly with executive assistants in other regional and global offices to ensure alignment and smooth communication across time zones.

• Schedule, organize and prepare for internal and external meetings including creating and distributing agendas, preparing briefing materials and ensuring logistical readiness.
• Attend key meetings and take clear, accurate and actionable meeting notes; follow up on assigned tasks as needed.
• Assist with organizing internal events, roadshows and external client meetings including booking venues and coordinating logistics.
• Prepare professional PowerPoint presentations, reports and as required by the Regional Head.
• Manage the Regional Head’s calendar, prioritize appointments and proactively resolve scheduling conflicts.
• Track and manage business expenses including processing expense reports in compliance with company policy.
• Maintain confidentiality and handle sensitive information with discretion at all times.
• Proactively support operational efficiency by anticipating the needs of the Regional Head.
• Carry out additional duties and projects as assigned by the Regional Head.

What to expect when you join our firm

• Hybrid working and reasonable accommodations
• Generous holiday policies
• Excellent health and wellbeing benefits including corporate membership to ClassPass
• Paid volunteer time to step away from your desk and into the community
• Support to grow through professional development courses, tuition/qualification reimbursement and more
li>Maternal/paternal leave benefits and family services
• Complimentary subscription to Headspace, the mindfulness app

Must have skills

• Highly organised
• Adaptability to change
• Results and quality orientation
• Communication
• Customer focus
• Decision making
• Teamwork
• Technical expertise
• Communicate effectively and professionally in English and Arabic, both written and spoken. Other languages are a plus, especially those relevant to the region.
• Excellent working knowledge of Microsoft Office, particularly MS Word and MS PowerPoint

Nice to have skills

• Residence of Dubai and familiarity with the DIFCli>
• Ability to prioritize and work to tight timeframes
• Knowledge of the operational challenges and functioning of a small office including basic finance knowledge
• Basic knowledge of the asset management industry/investment funds

Supervisory responsibilities

• No

Potential for growth

• Mentoring
• Regular training
• Career development services
• Continuing education courses

You will be expected to understand the regulatory obligations of the firm and abide by the regulated entity requirements and JHI policies applicable for your role.

Janus Henderson Investors is committed to an inclusive and supportive environment. We believe diversity improves results and we welcome applications from candidates from all backgrounds. Don’t worry if you don’t think you tick every box – we still want to hear from you! We understand everyone has different commitments and while we can’t accommodate every flexible working request we’re happy to discuss work flexibility and our hybrid working environment. If you need any reasonable accommodations during our recruitment process please let us know.

Janus Henderson (including its subsidiaries) will not maintain existing or sponsor new industry registrations or licenses where not supported by an employee’s job functions (as determined by Janus Henderson at its sole discretion).

All applicants must be willing to comply with the provisions of Janus Henderson Investment Advisory Code of Ethics related to personal securities activities and other disclosure and certification requirements including past political contributions and political activities. Applicants past political contributions or activity may impact applicant eligibility for this position. Janus Henderson is an equal opportunity /Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. All applications are subject to background checks.

Required Experience

IC