Office Manager

Linesight; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A global project and cost management consultancy is seeking an Office Manager to oversee office operations and support compliance with UAE laws. Responsibilities include invoicing, clerical duties, assisting with visa processing, and managing office supplies. The ideal candidate has extensive experience in office management within Dubai, strong financial skills, and excellent communication abilities. Join a dynamic team that values inclusion and collaboration.

Qualifications

• Proven experience in a similar office management role in Dubai.
• Strong positive attitude and 'can-do' spirit.
• Ability to handle confidential material with care.

Responsibilities

• Generate invoices using billing software.
• Carry out clerical duties including document preparation.
• Assist with employee visa processing and related documentation.

Skills

detail oriented

excellent communication

organised and methodical

financial activities experience

time management

Tools

Salesforce

Job description

Overview

As an Office Manager at Linesight, you will work with highly experienced, culturally diverse, and passionate teams nurturing a strong social dynamic and a shared sense of achievement. You will gain vast industry experience that will open doors for you, extend your skillset and expand your perspective. We will empower, support, and enable you to take real responsibility in your role so that you can take charge of your career progression with us. For us lasting trusted relationships are everything, both with our teams and our clients.

The Opportunity

In this role you will:

• Generate accurate, complete, and timely invoices using billing software
• Carry out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations
• General office duties, including filing, scanning, data inputting
• Work with bidding manager to assist with preparation of bids and formatting documents
• Purchasing office supplies, equipment, and furniture
• Overseeing the maintenance of office facilities, and equipment
• Liaise with authorities for license issuance, renewals, and compliance
• Stay updated on UAE laws, regulations, and policy changes to ensure compliance
• Assist with employee visa processing, renewals, cancellations, and related documentation
• Support with DMCC portal tasks, such as uploading documents, preparing forms, and checking application statuses
• Coordinate Emirates ID appointments, medical tests, and onboarding paperwork
• HR responsibilities including on-boarding new employees and other duties as required
• Book transport and accommodation
• Manage databases and other various systems (i.e. Salesforce)
• Other Ad-hoc duties designated by senior management

We would love to hear from you if you:

• Have worked in a similar role in Dubai previously, especially in relation to business compliance and visa processing for employees
• Have a positive attitude and “can-do” spirit
• Are detail oriented and quality focused
• Have extensive experience in financial activities (i.e. invoicing)
• Are an excellent communicator verbally and in writing
• Are organised and methodical with excellent time management skills
• Have experience handling confidential material
• Enjoy partnering with teams to understand business needs, manage multiple stakeholder requirements, and set expectations.
• Love a dynamic environment with the opportunity to manage your own priorities and deadlines

All interviews are conducted either in person or virtually with video required.

About us

Linesight is a highly successful global project and cost management consultancy that keeps clients coming back. And for that we have our people to thank. You see we’re not like the others. We’re different. Unique. It’s our fresh thinking and focus on what matters that has led to our evolving. We are on a journey working in some of the most exciting innovative sectors with some of the world’s most prestigious companies delivering major projects that deliver a more sustainable built environment.We have an open culture and a flat structure where you can expect to be treated with genuine care, respect, and empathy. With Linesight, you can truly discover the power of team!

Diversity, inclusion and accessibility

Linesight is committed to transparent, equal opportunity employment practices. We are building a diverse and inclusive organisation, accessible to all, based on having a safe culture which enables all our people to be their true selves. We are a people business, and we understand that the more inclusive we are, the happier our people and better our work will be. We will ensure that individuals with disability are provided reasonable accommodation to participate in the application or recruitment process and are accommodated in the workplace. If you require assistance or accommodation of any kind, please mention this in your application, we would love to hear from you!