Office Manager

OrbitronAI.com; Dubai; On-site; AED 80,000 - 100,000; Full time

Job summary

A dynamic tech startup in Dubai is looking for an Office Manager to maintain smooth operations including travel coordination, HR administration, and accounting tasks. The ideal candidate will have a hands-on operational mindset, be highly organized, and have experience in office administration. Join a team of leaders from EY and other startups in a culture focused on ownership and continuous learning while you impact mission-critical systems.

Benefits

Learn from industry leaders

Work with cutting-edge technology

Thriving company culture

Qualifications

• Experience in office administration or operations.
• Basic knowledge of accounting documents.
• Reliability, practicality, and solution-oriented mindset.

Responsibilities

• Organize financial documents for accountants.
• Coordinate travel bookings with agencies and employees.
• Handle new hire onboarding via Deel.

Skills

Hands-on operational mindset

Highly organized

Strong written and verbal communication

Proficient in spreadsheets

Proactive follow-ups

Tools

HR tools like Deel

Job description

OrbitronAI builds production-grade AI agentic systems for enterprises and recently raised $10M in seed funding while scaling across Dubai, Bengaluru, and Saudi Arabia.

Ready to keep things running smoothly as our Office Manager? You'll handle daily ops like accounting administration, travel coordination, HR admin, and general office needs, ideal for hands-on team players who love getting things done.

Key Responsibilities

• Gather and organize financial docs (invoices, receipts, reimbursements) for accountants.
• Proactively follow up on missing documents and track submissions.
• Coordinate travel bookings (flights, hotels) with agencies and employees.
• Handle new hire onboarding via Deel, including contracts and setup.
• Coordinate equipment delivery and access for Day 1 readiness.
• Update IT equipment inventory and track assignments/returns.
• Order and restock office supplies.
• Support ad-hoc operational tasks across finance, HR, and IT.
• Partner with internal teams and external vendors for smooth ops.
• Ensure all processes run efficiently in the background.

Requirements

• Hands-on operational mindset with full task ownership.
• Proactive in follow-ups and stakeholder coordination.
• Highly organized with sharp attention to detail.
• Reliable, practical, and solution-oriented.
• Experience in office admin, operations, or similar roles.
• Basic knowledge of accounting docs (invoices, receipts).
• Familiarity with HR tools like Deel (a plus).
• Proficient in spreadsheets and shared docs.
• Strong written and verbal communication.
• Comfortable with multiple priorities and partners.

Why Join Us

• Own end-to-end impact on mission-critical systems.
• Learn from battle-tested ex-EY partners and startup CTOs.
• Work with cutting-edge GenAI, Python, GCP, and more.
• Thrive in a hustle culture of ownership and learning.

About Our Team

Founded by former EY partners and ex-CTOs from Series B startups, our leaders have scaled massive orgs and delivered $1B+ enterprise projects. Join a no-ego team turning AI magic into real enterprise solutions.