Office Coordinator

Hanson Search; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A global organisation is seeking an experienced Office Coordinator to join their team in Dubai. This role will involve being the first point of contact, providing administrative support, and managing CRM data. The ideal candidate should be well-presented, proficient in English, and possess strong organisational skills, with a proactive approach to handling tasks. The position offers competitive salary and career progression opportunities within a dynamic environment.

Benefits

Health insurance

Annual bonus based on performance

Supportive team environment

Qualifications

• Previous experience in reception, administration or office support is essential.
• Comfortable in a fast-paced office environment with senior stakeholders.
• Well-presented, friendly, and confident with a professional manner.

Responsibilities

• Act as the first point of contact for all visitors and guests.
• Provide general administrative support to the executive and admin team.
• Take ownership of CRM data input and maintenance.

Skills

Strong organisational skills

Proficient in spoken and written English

Ability to multitask

Attention to detail

Proactive mindset

Tools

CRM software

Job description

Our client is a global organisation and they are seeking a professional and highly organised Office Coordinator to join their growing team in Dubai. This is a front-facing role and an excellent opportunity for someone who is eager to learn, take responsibility and develop within a fast-paced, dynamic organisation. The successful candidate will be the first point of contact for the business and will play a key role in supporting the wider executive and administrative team with day-to-day operations.

Office Coordinator Key Responsibilities

Reception & Front of House

• Act as the first point of contact for all visitors and guests
• Greet clients and ensure meeting rooms are prepared and presentable
• Offer refreshments (tea, coffee, water) and ensure a welcoming environment at all times

Office Administration and Executive Support

• Provide general administrative support to the executive and admin team on an ad-hoc basis
• Handle office administration, including photocopying, scanning and filing
• Assist with diary coordination, restaurant bookings and light travel or reservation support when required
• Monitor and maintain office and pantry supplies

CRM & Data Management

• Take ownership of CRM data input and maintenance (approximately 50% of the role)
• Accurately input contact details following meetings and interactions
• Ensure records are kept up to date and organised
• Work with an established CRM system (training provided; prior exposure beneficial but not essential)

Candidate Profile and Experience Required

• Well-presented, friendly and confident, with a professional and approachable manner
• Excellent spoken and written English
• Strong organisational skills with the ability to multitask and prioritise
• High attention to detail and a strong sense of ownership
• Proactive, uses common sense and is comfortable thinking on their feet
• Comfortable in a fast-paced office environment with senior stakeholders
• Previous experience in reception, administration or office support is essential

What’s on Offer and Career Progression

• AED 15,000 - AED 20,000 per month
• Annual bonus based on performance
• Health insurance
• Supportive, high-performing team environment
• Exposure to senior leadership and a genuine career progression path for strong performers
• Opportunity to grow within a dynamic, investment-led organisation