Office Assistant

Apparel Group; Umm Al Quwain; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading corporate office in Umm Al Quwain is seeking a detail-oriented Office Support personnel to maintain cleanliness and provide administrative assistance. Responsibilities include office maintenance, managing supplies, and supporting daily operations effectively. The ideal candidate has a high school diploma, good organizational skills, and basic knowledge of office operations. A proactive attitude and reliability are essential for this role, with the opportunity to assist in various clerical tasks to ensure smooth operations.

Qualifications

• Prior experience in a similar role is an advantage.
• Ability to maintain cleanliness and perform light maintenance duties.
• Flexibility to assist with occasional events or additional tasks required.

Responsibilities

• Ensure the office premises are clean and well-organized at all times.
• Provide assistance with photocopying, scanning, and other document-related tasks.
• Monitor and replenish office supplies to ensure availability.

Skills

Office operations knowledge

Organizational skills

Communication skills

Basic maintenance skills

Reliability

Punctuality

Education

High school diploma or equivalent

Tools

Photocopiers

Scanners

Fax machines

Job description

How you will make an impact (Key responsibilities)

1. Office Maintenance & Cleanliness

• Ensure the office premises, including workstations, meeting rooms, and common areas, are clean and well-organized at all times.
• Perform routine cleaning tasks and maintain hygiene standards throughout the office.
• Assist in basic maintenance activities such as replacing light bulbs and ensuring office equipment is functioning properly.

2. Administrative Support

• Provide assistance with photocopying, scanning, faxing, and other document-related tasks as required.
• Support filing and organization of paperwork to maintain accurate and accessible records.
• Occasionally assist with basic data entry and other administrative tasks assigned by the supervisor.

3. Supplies & Inventory Management

• Monitor and replenish office supplies, including stationery, pantry items, and beverages, to ensure availability at all times.
• Coordinate with vendors or procurement teams for timely restocking of essential items.
• Maintain proper storage and organization of office supplies to avoid shortages or wastage.

4. Coordination & Miscellaneous Tasks

• Handle deliveries by accepting packages and distributing them to the appropriate recipients promptly.
• Assist in organizing office events, meetings, or celebrations by preparing spaces and arranging necessary items.
• Provide general support to staff and management to ensure smooth daily operations.

Qualifications & Skills

• High school diploma or equivalent; prior experience in a similar role is an advantage.
• Basic knowledge of office operations and administrative support tasks.
• Ability to maintain cleanliness and perform light maintenance duties.
• Familiarity with office equipment such as photocopiers, scanners, and fax machines.
• Good organizational skills and attention to detail for handling documents and supplies.
• Strong communication and interpersonal skills to coordinate with staff and vendors.
• Physical ability to handle light lifting and perform routine cleaning tasks.
• Reliability, punctuality, and a proactive attitude toward assigned responsibilities.
• Ability to work independently and manage multiple tasks efficiently.
• Flexibility to assist with occasional events or additional tasks as required.