Office Assistant

Viory; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A company in the UAE is seeking an Office Assistant to support the Office Manager in daily administrative operations. The ideal candidate will be proactive, detail-oriented, and possess excellent organizational skills. Responsibilities include maintaining an organized office environment, managing office supplies, and providing general administrative support. The position offers a competitive tax-free salary, a company-sponsored visa, and health insurance in a creative and challenging environment.

Benefits

Competitive tax-free salary

Company-sponsored visa

Health insurance

Air ticket allowance

Leave benefits as per UAE law

Qualifications

• High school diploma or equivalent; additional relevant education or certifications are a plus.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and other office software.
• Ability to multitask and prioritize tasks effectively.

Responsibilities

• Maintain a clean, organized and well-functioning office environment.
• Greet visitors and direct inquiries to appropriate colleagues.
• Manage office supplies and communicate stock levels to the Office Manager.

Skills

Proficiency in Microsoft Office (Word, Excel, Outlook)

Excellent communication and interpersonal skills

Exceptional organizational and time management skills

Strong problem-solving skills

Attention to detail

Education

High school diploma or equivalent

Job description

The Office Assistant will facilitate the Office Manager with the organization and overseeing of daily administrative operations. The Office Assistant will be a hard-working, proactive, diligent professional who can work under pressure and is able to undertake a variety of office and company accommodation support tasks. The Office Assistant will work with a high degree of attention to detail and will always be seeking new and effective ways to achieve better results.

Your Main Tasks

• Maintain a clean, organized and well-functioning office environment
• Greet visitors directing inquiries to appropriate colleagues
• Dealing with queries and requests from visitors and colleagues
• Offer and serve tea and coffee to colleagues and visitors
• Tidy up crockery and wash up in the relevant kitchen, storing appropriately
• Manage office supplies, communicating stock levels to the Office Manager for re-order
• Manage equipment ensuring functionality, reporting malfunctions, responding to requests and issues
• Assist the Office Manager in scheduling appointments and meetings
• Ensure that meeting rooms and events are prepared for, setting up meeting rooms, coordinating stationery and refreshments, tidying up after
• Communicate with vendors, suppliers and service providers to manage office needs
• Provide general administrative support to the team, including filing, photocopying, scanning, and other ad-hoc tasks
• Receive, sort, and distribute received mail and packages and prepare outgoing mail and packages
• Arrange the company accommodation with basic necessities for new intake colleagues
• Manage the company’s business travel apartment’s for visiting guests ensuring that the apartment has the basic necessities and when guests depart ensure that laundry and cleaning services are conducted accordingly
• Communicate with service providers to manage accommodation cleaning, maintenance and repairs.

Your Profile

To be successful at this position, we think you should have:

• High school diploma or equivalent; additional relevant education or certifications are a plus
• Proficiency in Microsoft Office (Word, Excel, Outlook) and other office software
• Excellent communication and interpersonal skills
• Exceptional organizational and time management skills
• An eye for attention to detail and accuracy in work
• Ability to multitask and prioritize tasks effectively
• Strong problem-solving skills
• Dependable and punctual
• Capable of maintaining a professional and friendly demeanor at all times
• Able to organize the office and assist colleagues in a way that enhances procedures
• Possibility to use own personal vehicle when needed.

Why Viory?

• Great office located in Yas Island, Abu Dhabi
• Competitive tax-free salary
• Company-sponsored visa along with health insurance
• Air ticket allowance
• Leave benefits as per UAE law
• Creative & challenging environment
• A role that offers a wide range of learning opportunities

How to Apply?

Apply if you think we're a good match!

We'll get in touch with you to let you know what the next steps are. Our recruiting team will go through applications in a timely manner.

We are proud to be an equal opportunities employer. This means at Viory we do not discriminate on the basis of anyone’s race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital status, veteran status, pregnancy or disability, or any other basis protected under applicable law. Conforming with applicable law, we can reasonably accommodate applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.