Office Administrative

Diamond Eye; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in Dubai is seeking an Administrative Support Specialist to enhance operational efficiency. The role involves handling calls, scheduling appointments, managing office systems, and assisting HR. The ideal candidate will have a Bachelor's degree and strong organizational skills, supporting a dynamic team in a fast-paced environment.

Qualifications

• Bachelor's degree or equivalent preferred.
• Strong computer skills with Microsoft Office and Google Suite.
• Excellent organizational and communication skills.

Responsibilities

• Provide administrative support including scheduling and bookkeeping.
• Coordinate meetings and manage office equipment.
• Support HR with onboarding new hires.

Skills

Organizational skills

Communication

Multitasking

Attention to detail

Education

Bachelor's degree

Certification in office administration

Tools

Microsoft Office Suite

Google Suite

Job description

Responsibilities:

• Provide administrative support to ensure efficient operation of the office, including handling phone calls, emails, and mail, organizing files and scheduling appointments.
• Manage and maintain office equipment, including copiers, printers, and scanners, and troubleshoot any issues.
• Assist in the preparation of regularly scheduled reports, presentations, and data entry tasks, as needed.
• Coordinate and schedule meetings, appointments, and travel arrangements for the team.
• Perform basic bookkeeping tasks, such as creating invoices, processing payments, and reconciling accounts.
• Create and maintain effective filing systems, ensuring that all documentation is accurately labeled and stored securely.
• Monitor office expenses and inventory and place orders as necessary.
• Support HR with onboarding new hires and organizing employee records.
• Perform other related duties or assignments as directed.

Qualifications & Work Experience:

• Bachelor's degree or equivalent; Associate’s degree or certification in office administration, public relations or related field preferred.
• Strong computer skills, including proficiency in Microsoft Office Suite and Google Suite.
• Excellent organizational, time-management, and multitasking skills, with the ability to prioritize tasks.
• Strong attention to detail and accuracy.
• Ability to communicate effectively, both verbally and in writing.
• Ability to work independently with minimal supervision as well as in a team environment.
• Positive attitude, with a willingness to learn and adapt.

Behavioural Competencies:

• Initiative and proactive problem-solving.
• Attention to detail and accuracy.
• Strong organizational skills.
• Excellent communication and interpersonal skills.
• Ability to multitask and work under pressure.
• Positive attitude and willingness to learn and adapt.
• Strong work ethic and ability to take ownership of tasks.