Document Controller

ADIB Group; Abu Dhabi; On-site; AED 150,000 - 200,000; Full time

Job summary

A major financial services organization in Abu Dhabi is seeking a Document Controller to manage and oversee documentation for projects. The role involves ensuring proper creation, storage, and compliance of documents, enhancing documentation systems, and preparing reports. Ideal candidates should have a bachelor's degree and at least seven years of experience in engineering and project management. Strong proficiency in Microsoft Office is essential. In-house training will be provided.

Qualifications

• Bachelor's degree in Business Administration, Information Management or a related field.
• Minimum seven years of experience in Engineering Construction and Project Management.
• Proficiency in Microsoft programs, especially Excel, Word, and PowerPoint.

Responsibilities

• Manage the intake, handling, and storage of documentation.
• Develop and implement processes for document control.
• Ensure compliance with documentation standards and retention policies.

Skills

Microsoft Office

Document management software

Good communication skills

Attention to detail

Education

Bachelor's degree in Business Administration

Job description

Description

Role: Document Controller

Location: Abu Dhabi

Role Purpose

A Document Controller is responsible for managing and overseeing documents for a particular project or for an entire organization. They ensure that all documents are properly created, signed, stored and backed up/archived and that any retention policies are followed. Also preparing the required formats daily, weekly & monthly reports. Enhancing the Documentation Systems in addition to preparing any required word or Excel tables or forms.

Key Accountabilities

• Provide a high level of customer service and care.
• Present the company in a professional manner in all business fields.
• Self‑development and continuing personal development.
• Enhance the Documentation and archiving systems.
• Preparing all required tables, forms and reports.

Policies, Systems, Processes & Procedures

• Analyses and documents business process and problems to develop solutions to enhance efficiencies.

PMC

• Document Management: Manage the intake, handling and storage of documentation.
• Process Implementation: Develop and implement processes for document control.
• Compliance: Ensure all documentation meets formal requirements and required standards.
• Review and Update: Regularly review and update documents as necessary.
• Program: Professional in Microsoft Office, especially Excel, Word & PowerPoint.
• Version Control: Track and manage versions of documents.
• Retrieval: Retrieve files as needed by company staff.
• Backup and Storage: Securely backup and store documents.
• Accessibility: Ensure all documentation is discoverable and accessible.
• Organization: Ensure proper organization and categorization of documents.
• Coordination: Coordinate with project teams to ensure all documents are accounted for and in the appropriate location.
• Meeting Records: Review and distribute minutes of meetings.
• Regulatory Compliance: Monitor regulatory activity to maintain compliance with records and document management laws.

Risk

• Monitor exposure to risk and compliance of respective development advisory department.

Training

In house training will be given.

Specialist Skills / Technical Knowledge Required for this role

• A bachelor's degree in Business Administration, Information Management or a related field.
• Good to advanced Microsoft programs knowledge, especially Excel, Word and PowerPoint.
• Good communication skills.
• High level of accuracy and attention to detail.
• Proficiency in document management software and systems.

Previous Experience

• Minimum seven years of experience working in the field of Engineering Construction and Project Management systems and documentary.