Marine Coordinator

Marcap; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A maritime company in Abu Dhabi is seeking a Clerical Support and Assistance professional. The ideal candidate will manage documentation, assist with operational tasks, and communicate with external partners. A High School Diploma and 2-3 years of experience in the marine industry are required. Strong English communication skills and computer literacy are essential. This position offers a dynamic work environment with opportunities for growth.

Qualifications

• Knowledge of the Maritime industry.
• Knowledge of Basic Health and Safety.
• Computer literate with the ability to learn new software applications.
• Minimum of 2-3 Years in the Marine Industry.

Responsibilities

• Assist the Fleet Manager/Port Captain on operational matters.
• Maintain organized records and documentation.
• Communicate with external partners and deal with port authorities.
• Monitor and control documentation and produce reports.

Skills

Good English communication skills

Interpersonal skills

Analytical Thinking and Reporting Skills

Good organizational and time management skills

Negotiation Skills

Ability to deal with pressure

Flexibility in work hours

Education

High School Diploma

Tools

Microsoft Office

Job description

Clerical Support and Assistance

• Communicate to all masters on board and get any vessels' information/form/document as required for port entry, permits, and/or port authority requirements
• Maintain the records and Tracker Report file regularly and in an organized manner
• If required, update records for International Safety Management (ISM), and HSEQ
• Assist the Fleet Manager/Port Captain and the Technical Manager/Port Engineer on matters related to operations and maintain the records and files in an organized manner

Submit online application(s) for the acquisition of business permits as and when required.

Communication with external business partners

• Follow up on Safety equipment servicing and get approval from the supervisor on any financial matter(s)
• Dealing with port authorities' formalities and permits including but not limited to work permits
• Ensure to keep and maintain data of food provision-related purchases and deliveries when required arise by the Manager - Purchasing & Inventory
• Coordinate with client/s, surveyors, and TPS (3rd party surveyors) as required
• Communicate with service providers to follow up and collect vessel certificates

Any other tasks or duties as assigned by the supervisor(s).

Document Controller

• Monitor and control all the submittals, drawings, transmittals, as-built drawings and letters, memos, vessel certificates, inspection findings etc.
• Create a comprehensive filing system both sift & hard forms. Where sorting, storing and retrieving electronic and hard copy documents are well organized
• Controlling the documentation project/vessel wise and ensure all documentation meets formal requirements and required standards

Producing document progress reports for line managers.

Leadership And Other Factors

• Facilitates and ensures continuous flow of communications including proper coordination and collaboration among all departments, vessels, and branches
• Ensure to protect of the interest of the company as well as its clients to prevent any negative financial impact and loss of opportunity that may affect the reputation of both parties
• Demonstrates leadership role by actively participating in the implementation of cost reduction, process improvement, performance improvement, and other continuous improvement programs
• Report any non-conformity on vessels to the relevant departments

Maintains a positive outlook at all times.

• Ensure that HSE rules and regulations are being observed within the organization
• Demonstrate strict compliance with the organization’s policies and procedures
• Provide support in the strong implementation of the HSEQ Management system
• Propose any suggestions/observations for the improvement of the HSEQ Management System
• Comply with all HSE rules and regulations of Marcap, its contractors, and clients
• Comply with all Rules & Regulations of Marcap, code of conduct especially related to gifts, bribery, commissions, and business ethics & discipline

Perform any other jobs that may be assigned by immediate superior or concerned managers

Requirements

Knowledge: High School Diploma, Knowledge of the Maritime industry, Knowledge of Basic Health and Safety, Knowledge of Microsoft Office. Computer literate with the ability to learn new software applications

Experience: Minimum of 2-3 Years in the Marine Industry, HSE, Oil & gas industry.

Skills

• Good English communication skills, both oral and in writing
• Deals well with pressure
• Interpersonal skills
• Flexible (Work may require occasional weekend and/or evening work)
• Analytical Thinking and Reporting Skills
• Good organizational and time management skills
• Negotiation Skills

Assertive