Junior Operations Assistant

NNTC (Innovative Technology Company); Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A tech company in UAE seeks a Junior Operations Assistant to enhance day-to-day operations. This on-site role in Dubai suits recent graduates who value structured work and want to learn about ERP-driven operations. Ideal candidates will have a proactive mindset, strong attention to detail, and excellent communication skills. The position offers full-time employment with benefits per UAE Labour Law, including company visa and paid leave.

Benefits

Company visa

Paid leave

Medical insurance

End-of-service benefits

Qualifications

• 0–2+ years in operations/admin/procurement support.
• High tolerance for structured, repetitive tasks.
• Proactive mindset with problem-solving skills.

Responsibilities

• Data entry & maintenance in Odoo for vendors/customers.
• Procurement support for supplier quotes and POs.
• Weekly reporting and cross-team coordination tasks.

Skills

Procurement fundamentals knowledge

Attention to detail

Spreadsheet fluency

Clear English communication

Education

Bachelor's degree or equivalent

Tools

Odoo

Google Workspace/Excel

Jira/Trello/Asana

Job description

Overview

We’re hiring a Junior Operations Assistant (on-site in Dubai) to keep our day-to-day processes accurate, timely, and well-organized. This role suits recent graduates and early-career professionals who enjoy structured work, care about details, and want to build real skills in ERP-driven operations. If you’re organized, quick to spot inconsistencies, and communicate clearly, you’ll do well here.

Position Details

• Employment Type: Full-time
• Reports to: Operations Manager
• Core Systems: Odoo (Purchase, Inventory, CRM, Accounting), Google Workspace/Excel; familiarity with any project tool (Jira, Trello, Asana, ClickUp) is helpful
• Benefits: As per UAE Labour Law (company visa, paid leave, medical, end-of-service) + clear growth pathways inside Operations

What We’re Looking For

• 0–2+ years in operations/admin/procurement support (internships & university projects count)
• Procurement fundamentals knowledge
• High tolerance for structured, repetitive tasks; superb attention to detail and typing accuracy
• Proactive mindset - flag gaps, chase missing docs, suggest small process fixes
• Spreadsheet fluency: filters, data validation, lookups/pivots
• Clear English communication (written/spoken)
• Visa status: your own visa is a benefit but not mandatory

Why Join Us

• Learn and grow in ERP, procurement, and operations with hands-on mentoring
• See your work directly improve purchasing, invoicing, and reporting accuracy
• Work with SOPs, templates, and checklists so expectations are clear
• Collaborate in a supportive, close-knit team where your contribution is visible

Key Responsibilities

• Data entry & maintenance in Odoo: vendors/customers, RFQs/POs, invoices, CRM records, project updates
• Procurement support: attach supplier quotes, align PO/Invoice, keep statuses current
• Accounting support (light): collect vendor invoices, reconcile with bank statement entries
• CRM hygiene: update opportunities, contacts, activities; ensure stage/status accuracy
• Quality checks: deduplicate, standardize naming, validate mandatory fields, and audit completeness
• Document control: ensure quotes/invoices/delivery notes are attached to the right records
• Weekly reporting: data freshness, mismatch/error logs, pending actions
• Cross-team coordination: work closely with Sales and Project Managers to chase missing data and close loops
• Reporting: Produce ad-hoc reports (system exports and further tuning in Excel) as per management request
• Continuous improvement: propose simple SOP tweaks that reduce rework and prevent errors
• On manager’s request support the team with various ad-hoc activities that you are capable of doing (ordering goods and services, small web research etc)
• Calendar & meeting support: schedule internal/vendor calls, prepare brief agendas, capture minutes, and track action items to closure.
• Office supplies & asset logging: track and restock stationery/consumables
• Compliance documents collection: collect/renew vendor documents (Trade License, TRN, Tax Certificate, MoA, bank letter); maintain an expiry/renewal tracker.

About NNTC

NNTC is a UAE-based tech company pushing the boundaries of innovation in IT and 3D Digital Twin solutions. Since 2016, we’ve delivered high-end visualization tools, smart systems, and IT infrastructure projects to UAE, GCC and international clients across industries. With direct access to global suppliers, we offer cost-effective solutions without compromising quality. We value professionalism, accountability, and a constant drive for improvement.