Human Resources Assistant

Intertec Softwares Pvt Ltd; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in the UAE seeks an HR Manager to handle data management processes, recruitment operations, and employee information management. The role requires attention to detail and proficiency in HRMS and documentation systems. Ideal candidates should be collaborative, communicative, and able to manage confidential information with professionalism.

Qualifications

• Experience with data management and HRMS.
• Ability to coordinate recruitment processes effectively.
• Skills in filing documentation and managing employee records.

Responsibilities

• Maintain and ensure accuracy of HR data.
• Coordinate recruitment processes and manage job postings.
• Update and maintain HR content on the intranet.

Skills

Attention to detail

Organizational skills

Communication

Problem-solving

Tools

MS Office Suite

Recruitment platforms

Document management systems

Job description

RESPONSIBILITIES (INCLUDES ALL TASKS):

1. HRMS Data Management

• Maintain and ensure 100% accuracy of employee data within the HRMS.
• Process and update records for new joiners and ensure all employee transfers and internal changes are reflected in the system.

2. Filing and Documentation

• Ensure complete, organized, and accurate maintenance of employee records in both physical and digital formats.
• Complete all documentation processes for HR activities (e.g., onboarding updates).

3. Recruitment Operations

• Monitor and track the status of manpower requisitions, ensuring all necessary approvals are in place.
• Coordinate the initiation of recruitment processes promptly upon requisition approval.
• Manage job postings across internal platforms, company website, and external recruitment vendors; coordinate contracts and service terms with external agencies.

4. Employee Information Management

• Ensure accurate and timely entry of personal, educational, and employment-related details for all new joiners in the HR database.

5. Intranet Content Management

• Regularly update and maintain HR-related content on the company's intranet, ensuring accuracy, relevance, and timely publication of information.

TECHNICAL SKILLS / COMPETENCIES:

MS Office Suite (Excel, Word, PowerPoint)

Experience with recruitment platforms (e.g., Naukri, LinkedIn, ATS)

Basic knowledge of data entry and reporting tools

Document management systems for filing (physical & electronic)

SOFT SKILLS:

High attention to detail and accuracy

Strong organizational and time management skills

Effective verbal and written communication

Ability to handle confidential information discreetly

Collaborative attitude and willingness to learn

Problem-solving and service-oriented mindset