Human Resources Assistant

Intertec Systems; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading HR services provider in Dubai seeks a detail-oriented HR Operations professional to manage HRMS data, support recruitment operations, and maintain organized employee records. Responsibilities include ensuring accuracy in data management, facilitating onboarding, and managing HR-related content on the intranet. Ideal candidates should possess strong organizational skills and effective communication abilities. This role offers an opportunity to work in a collaborative environment committed to employee engagement.

Qualifications

• High attention to detail and accuracy.
• Strong organizational and time management skills.
• Effective communication (verbal and written).
• Ability to handle confidential information discreetly.
• Collaborative attitude and willingness to learn.
• Problem-solving and service-oriented mindset.

Responsibilities

• Manage HRMS data and ensure 100% accuracy.
• Process records for new joiners and reflect internal changes.
• Maintain organized employee records in both formats.
• Oversee recruitment operations and requisitions.
• Update and manage HR-related content on the intranet.

Skills

HR Operations

Microsoft Office

Document Management

Recruitment

Employee Records Management

Onboarding

Employee Engagement

Data Analysis

Tools

MS Office Suite

Recruitment platforms (e.g., Naukri, LinkedIn, ATS)

Document management systems

Job description

Skills

HR Operations, Microsoft Office, Document Management, Recruitment, Employee Records Management, Onboarding, Employee Engagement, Data Analysis

Responsibilities

• HRMS Data Management
• Maintain and ensure 100% accuracy of employee data within the HRMS.
• Process and update records for new joiners, and ensure all employee transfers and internal changes reflect in the system.
• Filing and Documentation
• Ensure complete, organized, and accurate maintenance of employee records in both physical and digital formats.
• Complete all documentation processes for HR activity (e.g., onboarding, updates).
• Recruitment Operations
• Monitor and track the status of manpower requisitions, ensuring all necessary approvals are in place.
• Coordinate the initiation of recruitment processes in a timely manner upon requisition approval.
• Manage job postings across internal platforms, company website, and external recruitment vendors; coordinate contracts and service terms with external agencies.
• Employee Information Management
• Ensure accurate and timely entry of personal, educational, and employment-related details for all new joiners in the HR database.
• Intranet Content Management
• Regularly update and maintain HR-related content on the company’s intranet, ensuring accuracy, relevance, and timely publication of information.

Technical Skills / Competencies

• MS Office Suite (Excel, Word, PowerPoint)
• Experience with recruitment platforms (e.g., Naukri, LinkedIn, ATS)
• Basic knowledge of data entry and reporting tools
• Document management systems for filing (physical & electronic)

Soft Skills

• High attention to detail and accuracy
• Strong organizational and time management skills
• Effective communication (verbal and written)
• Ability to handle confidential information discreetly
• Collaborative attitude and willingness to learn
• Problem-solving and service-oriented mindset