HR and Admin Coordinator

International Recruiters & Consultants (IRC); Dubai; On-site; AED 120,000 - 150,000; Full time

Job summary

A recruitment and consultancy firm in Dubai seeks an HR & Admin Coordinator to support HR and administrative functions. The candidate should have a strong understanding of UAE labor laws, excellent communication skills, and at least 5 years of relevant experience in HR and admin roles. Key responsibilities include recruitment, employee records management, office administration, and compliance with local labor laws.

Qualifications

• 5+ years of experience in HR and administration roles, ideally in UAE or GCC.
• Good understanding of UAE labor laws and visa procedures.
• Fluency in English; Arabic is an advantage.

Responsibilities

• Assist in recruitment processes including job postings and onboarding.
• Maintain employee records and HR databases in compliance with labor laws.
• Coordinate office administrative tasks and manage vendor relationships.
• Ensure compliance with UAE labor laws and HR policies.
• Prepare HR and admin reports as required.

Skills

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Fluent English

Education

Bachelor’s degree in Human Resources or related field

Tools

MS Office

HRIS systems

Job description

Job Summary

The HR & Admin Coordinator supports the daily HR and administrative operations to ensure smooth and efficient functioning of the department in UAE. This role assists with recruitment, employee records management, office administration, and coordination of HR activities. The ideal candidate is organized, detail-oriented, and familiar with Kuwait labor laws and workplace practices.

Key Responsibilities

• Assist in recruitment processes including job postings, scheduling interviews, and onboarding new hires.
• Maintain and update employee records and HR databases in compliance with company policies and local labor laws.
• Payroll processing.
• Coordinate office administrative tasks such as facility management, supplies procurement, and vendor relationships.
• Assist with employee relations, answering routine HR queries, and supporting staff engagement initiatives.
• Ensure compliance with UAE labor laws and company HR policies.
• Organize staff events, training sessions, and meetings.
• Prepare HR and admin reports as required by management.
• Support visa and work permit processes for expatriate employees.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• 5+ years of experience in HR and administration roles, ideally in UAE or GCC.
• Good understanding of UAE labor laws and visa procedures.
• Strong organizational and multitasking skills.
• Proficient in MS Office and HRIS systems.
• Excellent communication and interpersonal skills.
• Fluency in English; Arabic is an advantage.

Skills

Key Competencies

• Recruitment and onboarding support
• Employee records management
• Administrative coordination
• Compliance and labor law knowledge
• Communication and interpersonal skills
• Time management and multitasking