Groups, Conference and Events Executive (Mandarin Speaker) | Waldorf Astoria Dubai Palm Jumeirah

Hilton; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading global hospitality company in Dubai is seeking a Groups Conferences and Events Executive. This role involves managing group inquiries, coordinating event logistics, and delivering exceptional service to clients. The ideal candidate has a degree in Hospitality Management and previous experience in event coordination within a luxury setting. Strong organizational skills and fluency in Mandarin are preferred.

Qualifications

• Previous experience in groups conferences or events coordination within a luxury hotel.
• Ability to multitask and manage priorities effectively.
• Knowledge of luxury service standards.

Responsibilities

• Manage group inquiries and event logistics.
• Coordinate the full planning cycle of group events.
• Liaise closely with internal departments for event execution.

Skills

Strong organizational skills

Excellent communication skills

Customer service skills

Proficiency in Microsoft Office Suite

Fluency in Mandarin

Education

Bachelor's degree in Hospitality Management or related field

Tools

Delphi

Opera

Job description

What are we looking for

A Groups Conferences and Events Executive serving Waldorf Astoria Hotels and Resorts brand is always working on behalf of our Guests and working with other Team Members. To successfully fill this role you should maintain the attitude behaviors skills and values that follow:

• Bachelors degree in Hospitality Management Business Administration or a related field preferred.
• Previous experience in groups conferences or events coordination within a luxury hotel or similar environment.
• Strong organizational skills and a keen eye for detail.
• Excellent communication interpersonal and customer service skills with the ability to build strong client relationships.
• Ability to multitask and manage priorities effectively in a fast-paced environment.
• Proficiency in Microsoft Office Suite and familiarity with hotel systems (e.g. Delphi Opera or similar).
• A proactive and solution-oriented approach to problem-solving.
• Knowledge of luxury service standards and a genuine passion for creating exceptional guest experiences.
• Flexibility to work evenings weekends and holidays in line with event schedules.

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:

• Previous experience working in Groups Conferences and Events Executive in a luxury hotel
• Fluency in Mandarin (both written and spoken) is required.
• Experience in handling high-profile or VIP client events.

What will it be like to work for Hilton

Hilton is the leading global hospitality company spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century Hilton has offered business and leisure travelers the finest in accommodations service amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And our amazing Team Members are at the heart of it all.

The Groups Conference & Events (GC&E) Executive at Waldorf Astoria plays a critical role in ensuring the successful planning coordination and execution of group bookings meetings and events. You will serve as a key liaison between clients and internal departments delivering exceptional service and upholding the brands commitment to excellence.

What will I be doing

As Groups Conference & Events Executive you will actively manage group enquiries coordinate event logistics and support the successful delivery of conferences and events. You will interact frequently with clients and guests to build strong relationships contributing to repeat business and long-term partnerships.

Specifically you will be responsible for performing the following tasks to the highest standards:

• Respond promptly and professionally to all inquiries related to group bookings meetings and events ensuring accurate and comprehensive information is provided
• Coordinate the full planning cycle of group events and conferences from initial inquiry to post-event follow-up
• Liaise closely with internal departments including Banqueting Food & Beverage Front Office Housekeeping and AV to ensure smooth execution of all event details
• Prepare accurate and tailored event proposals and confirmations based on client requirements and hotel standards
• Organize and conduct site inspections showcasing the hotels event spaces and service offerings to potential clients
• Manage event logistics including room setup audio-visual needs catering and timing to ensure flawless delivery
• Support on-the-day event operations acting as the main contact for the client and addressing any last-minute changes or guest needs
• Ensure all event materials signage collateral and supplies are prepared and in place ahead of the event
• Maintain accurate records of bookings event notes contracts and billing details within the event management system
• Assist with billing and payment follow-up ensuring deposits and invoices are processed in line with hotel policies
• Monitor space availability and maintain an up-to-date event calendar to maximize venue utilization and prevent conflicts
• Conduct post-event follow-up with clients to gather feedback and contribute to ongoing service improvements
• Provide input on event performance client satisfaction and revenue tracking to support departmental reporting
• Maintain a polished professional demeanor at all times embodying the standards of luxury service expected at Waldorf Astoria

EOE/AA/Disabled/Veterans