Front Desk Officer / Receptionist 15D25

TALENTMATE; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A recruitment and staffing firm in Dubai is seeking a Front Desk Officer/Receptionist to manage the reception area and ensure a welcoming environment. The ideal candidate should have strong communication skills, experience in a similar role, and proficiency in Microsoft Office. Responsibilities include greeting visitors, answering calls, and coordinating administrative tasks. This full-time position is crucial for maintaining a professional first impression of the company.

Qualifications

• Proven work experience as a Receptionist or in a similar role.
• Ability to work under pressure in a fast-paced environment.

Responsibilities

• Greet all visitors warmly and direct them to appropriate persons.
• Answer, screen, and forward incoming phone calls.
• Maintain the reception area, ensuring it is clean and presentable.
• Assist in scheduling and coordinating meetings and appointments.
• Receive and distribute daily mail and deliveries.

Skills

Excellent verbal and written communication skills

Proficiency in Microsoft Office Suite

Strong organizational skills

Ability to multitask effectively

Professional attitude and appearance

Customer service focus

Education

High school diploma or equivalent

Associates degree preferred

Job description

Front Desk Officer/Receptionist

Job Description
The Front Desk Officer/Receptionist plays a crucial role in maintaining the first impression that a company projects to its clients, customers, and visitors. As the first point of contact, the Front Desk Officer is responsible for managing the reception area efficiently, offering friendly and professional service to all visitors and handling a variety of administrative tasks to support the overall functioning of the office environment. This position requires excellent communication skills, the ability to multitask, and a dedication to customer service. The successful candidate will demonstrate a welcoming demeanor, strong organizational skills, and a proactive approach to completing daily tasks while also supporting the office staff and management team. In this role, you will be the face and voice of the company, whether in person or over the phone, providing essential services that bridge visitors to the company’s internal team.

• Greet all visitors warmly and direct them efficiently to appropriate persons.
• Answer, screen, and forward incoming phone calls while addressing inquiries.
• Maintain the reception area, ensuring it is always clean, tidy, and presentable.
• Assist in scheduling and coordinating meetings, appointments, and conference calls.
• Receive and distribute daily mail and deliveries to the correct departments.
• Provide basic and accurate information in-person and via phone/email.
• Monitor and control access to the building by issuing visitor badges.
• Assist with data entry, filing, and maintaining contact directories.
• Ensure the office supplies are stocked and reorder inventory as necessary.
• Coordinate with other departments to ensure a unified front office experience.
• Support office management tasks as directed, preparing documents and reports.
• Handle emergencies and report any security issues to the appropriate personnel.

• High school diploma or equivalent required; associates degree preferred.
• Proven work experience as a Receptionist or in a similar role.
• Excellent verbal and written communication skills are essential.
• Proficiency in Microsoft Office Suite and other basic computer applications.
• Strong organizational skills with the ability to multitask effectively.
• Professional attitude and appearance, with a customer service focus.
• Ability to work under pressure and handle a fast-paced environment.

• Role Level: Mid-Level
• Work Type: Full-Time
• Country: United Arab Emirates
• City: Dubai
• Company Website: https://www.talentmate.com
• Job Function: Administrative Support
• Company Industry: Recruitment & Staffing

About The Company

Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.

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