Facility Management Executive (Villas & Offices)

S&K HR Consulting; Dubai; On-site; AED 70,000 - 90,000; Full time

Job summary

A consulting firm in Dubai seeks a proactive Maintenance Coordinator to manage day-to-day operations at private villas and offices. Responsibilities include coordinating maintenance projects, overseeing vendor management, and ensuring compliance with local authorities. Candidates should have 2-3 years of experience in facilities management and a strong understanding of villa systems. A UAE driving license is required.

Qualifications

• 2-3 years in facilities management, technical coordination, or property maintenance.
• Strong knowledge of villa systems, solar technology, and pool maintenance.
• UAE driving license is a must.

Responsibilities

• Manage day-to-day operations across private residences and office locations.
• Coordinate with third-party vendors and government entities.
• Liaise with EMAAR and Nakheel for villa documentation.

Skills

Facilities management

Technical coordination

Vendor management

Communication

Organization

Tools

Microsoft Office

Project tracking tools

Job description

Overview

We're hiring for our client, a private investment firm in Dubai!

We are looking for a Maintenance Coordinator (Villas & Offices) for our client, a boutique investment firm focused on sustainability and long-term impact, by investing in long-term themes and addressing innovative and disruptive opportunities worldwide.

The role will manage the day-to-day operations across private residences and office locations in Dubai, ensuring seamless execution of solar projects, technical repairs, routine maintenance, and coordination with third-party vendors, government entities, and internal teams.

Key Responsibilities

• Villa Projects & Maintenance
• Liaise with EMAAR, Nakheel, and other developers for villa-related documentation, approvals, and contracts.
• Coordinate with DEWA on all utility-related matters, including approvals, billing, and issue resolution.
• Coordinate with Empower for AC-related issues, ensuring proper system performance and issue resolution.
• Manage relationships with landscaping companies to address design, maintenance, or service issues.
• Work with technical service providers (electricians, plumbers, mechanical contractors) to oversee villa repairs and ensure smooth operation of all technical systems.
• Oversee the full implementation and completion of the solar project at the Emirates Hills Villa, including site coordination, contractor management, and timeline tracking.
• Supervise irrigation teams and leak detection specialists to ensure no water leakage and proper maintenance of villa systems.
• Oversee all routine and emergency villa maintenance, ensuring timely service delivery and minimal disruption.

• Contractor & Vendor Management
• Identify, negotiate, and coordinate with contractors and service providers to secure the most suitable and cost-effective solutions.
• Oversee contracts, scopes of work, and work schedules for maintenance, fit-out, pool, and technical services.
• Manage pool maintenance providers and ensure proper connectivity of pool chillers and heaters.
• Address and resolve ad hoc maintenance requests across all villa properties and facilities.

• Office Maintenance & Support
• Coordinate with DMCC for office maintenance, ensuring regulatory compliance and smooth resolution of office infrastructure needs.
• Support the office team on fit-out, electrical, and mechanical maintenance projects, liaising with necessary vendors.
• Provide basic ad hoc support to the IT Manager and Office Manager, assisting with light coordination, procurement, or task tracking as needed.

Key Skills & Requirements

• Experience: 2-3 years in facilities management, technical coordination, or property maintenance.
• Strong knowledge of villa systems, solar technology, AC systems (including Empower), electrical/plumbing systems, and pool maintenance.
• Excellent communication, negotiation, and vendor management skills.
• Familiarity with Dubai/UAE authorities (EMAAR, Nakheel, DEWA, Empower, DMCC, Concordia) and their operational processes.
• Strong organizational and time-management abilities; capable of handling multiple projects simultaneously.
• Proficient in Microsoft Office (Word, Excel, Outlook) and project tracking tools.
• Ability to work independently, resolve issues efficiently, and make sound decisions.
• UAE driving license is must.

Work Location

Primarily based in Dubai; will require frequent site visits to villas in:

• Emirates Hills
• Arabian Ranches
• Jumeirah Islands
• JLT Office
• Production City Office

If you're a proactive problem-solver with a background in facilities or maintenance coordination, and want to be part of a purpose-driven team, we'd love to hear from you.