Facility Admin

Asico; Dubai; On-site; AED 80,000 - 100,000; Full time

Job summary

A reputable real estate firm in Dubai is seeking a Real Estate Facility Administrator to support daily operations and maintenance of properties. Responsibilities include managing service requests, vendor communication, and ensuring compliance with safety regulations. Candidates should possess a degree in Facilities Management or related fields and have 1+ years of experience in property administration. Strong organizational skills and proficiency with facility management software are required.

Qualifications

• 1+ years of experience in facility or property administration, preferably in a real estate environment.
• Knowledge of maintenance practices and property laws.

Responsibilities

• Coordinate and support daily operations and maintenance of real estate properties.
• Manage service requests and vendor coordination.
• Ensure compliance with building codes and safety regulations.

Skills

Strong organizational skills

Multitasking skills

Proficiency in MS Office

Knowledge of building systems

Education

Bachelor’s degree in Facilities Management or related field

Tools

CMMS software

Yardi software

Job description

Job Summary:

The Real Estate Facility Administrator is responsible for coordinating and supporting the daily operations and maintenance of real estate properties. This role involves managing service requests, vendor coordination, documentation, tenant communications, and ensuring compliance with building codes, safety regulations, and company policies.

Administrative Responsibilities:

• Maintain accurate and up-to-date records of all facility operations, maintenance logs, service requests, and asset inventories.
• Support lease administration tasks, including tracking lease expirations, renewals, and documentation.
• Assist in preparing and managing property budgets, expense reports, and invoice processing.
• Maintain records of vendor contracts, insurance certificates, and compliance documentation.
• Schedule and coordinate meetings, site visits, inspections, and vendor appointments.
• Prepare and distribute reports on facility performance, maintenance schedules, and tenant service metrics.
• Handle incoming and outgoing correspondence related to facilities and property operations.
• Ensure proper filing (digital and physical) of all facility-related documents, contracts, permits, and policies.
• Track and monitor work orders using facility management systems (e.g., CMMS or Yardi).
• Provide administrative support for emergency preparedness plans and safety audits.
• Assist with onboarding processes for new vendors, contractors, or facility staff.
• Maintain inventory of office supplies, equipment, and facility-related materials.

• Bachelor’s degree in Facilities Management, Business Administration, Real Estate, or related field (preferred).
• 1+ years of experience in facility or property administration, preferably in a real estate environment.
• Knowledge of building systems, maintenance practices, and property laws.
• Strong organizational and multitasking skills.
• Proficiency in MS Office and facilities management software (e.g., CMMS, Yardi, MRI).