Facilities Coordinator

EFS Facilities Services Group (EFS); Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A facilities management company located in Dubai is seeking a Facilities Coordinator to ensure the smooth operation of their facilities. The role involves coordinating maintenance, managing office resources, and liaising with vendors. Ideal candidates have a bachelor's degree and 2–4 years of experience in facilities coordination or office management. Proficiency in MS Office and strong organizational skills are essential for this position.

Qualifications

• 2–4 years of experience in facilities coordination or office management.
• Strong knowledge of health, safety, and local labor regulations.

Responsibilities

• Coordinate routine maintenance, repairs, and cleaning of office facilities.
• Monitor building systems, including HVAC, electrical, plumbing, and security.
• Conduct inspections to ensure compliance with safety and quality standards.
• Liaise with vendors for facility-related services.
• Assist in procurement of office supplies and equipment.

Skills

Organizational skills

Multitasking

Problem-solving skills

Communication skills

Interpersonal skills

Knowledge of health and safety regulations

Education

Bachelor’s degree in Facilities Management, Business Administration, or related field

Tools

MS Office

Facility management software

Job description

Job Title: Facilities Coordinator

Job Summary:

The Facilities Coordinator is responsible for ensuring smooth day-to-day operations of the organization’s facilities, maintaining a safe, secure, and well-functioning workplace. This role involves coordinating maintenance, managing office resources, liaising with vendors, and supporting the overall facilities management strategy.

Key Responsibilities

• Coordinate routine maintenance, repairs, and cleaning of office facilities.
• Monitor and maintain building systems, including HVAC, electrical, plumbing, and security.
• Conduct regular inspections to ensure compliance with safety, health, and quality standards.
• Liaise with vendors, service providers, and contractors for facility-related services.
• Monitor service agreements and ensure timely delivery of services.
• Assist in procurement of office supplies, equipment, and furniture.

Health, Safety & Compliance

• Ensure compliance with company policies, local regulations, and safety standards.
• Support emergency preparedness activities, including fire drills and evacuation procedures.
• Maintain accurate records of inspections, incidents, and maintenance activities.

Administrative Support

• Maintain facility-related documentation, reports, and schedules.
• Support budget tracking and cost control for facilities operations.
• Assist in audit and compliance preparation related to facilities.

Qualifications & Skills

• Bachelor’s degree in Facilities Management, Business Administration, or related field preferred.
• 2–4 years of experience in facilities coordination or office management.
• Knowledge of health, safety, and local labor regulations.
• Strong organizational, multitasking, and problem-solving skills.
• Proficiency in MS Office and facility management software.
• Excellent communication and interpersonal skills.