Executive Secretary

MORE International Engineering Consulting; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A premier engineering consulting firm based in Abu Dhabi is seeking an Executive Secretary for a full-time, on-site role. The successful candidate will perform various administrative and clerical tasks, manage schedules, coordinate meetings, and handle correspondence. Candidates must have at least 3 years of experience in an engineering consultancy, proficiency with FAB Bank and FBMS, and strong communication skills in Arabic and English. The company is known for its client satisfaction and innovative design solutions.

Qualifications

• Minimum 3 years of experience in an engineering consultancy office in Abu Dhabi.
• Proven experience with FAB Bank and FBMS system (mandatory).
• Proficiency in Arabic and English.

Responsibilities

• Perform a range of administrative and clerical tasks.
• Provide support to the executive team and manage schedules.
• Coordinate meetings and handle correspondence.

Skills

Clerical skills

Communication skills

Customer service

Organizational skills

Discretion and confidentiality

Tools

MS Office Suite

FAB Bank

FBMS system

Job description

Company Description

MORE International Engineering Consulting is a premier residential and commercial design firm headquartered in Abu Dhabi. Since its establishment, the firm has built a reputation for trust and expertise in delivering comprehensive building-related services. With a team of professional engineers and architects, MORE International offers a wide range of services, including architecture, planning, interior design, landscape, environmental studies, energy management, and project management. The company is organized into two key divisions: Architectural and Interior Design, and Environmental and Energy Studies divisions, prioritizing innovative solutions and client satisfaction.

Role Description

This is a full-time, on-site role based in Abu Dhabi for an Executive Secretary. The Executive Secretary will perform a range of administrative and clerical tasks, provide support to the executive team, manage schedules, coordinate meetings, handle correspondence, and maintain organized records. Additional responsibilities include preparing reports, managing office communications, and ensuring the efficient operation of daily office activities.

Follow up on company registrations with authorities and bank, and manage payments through FAB (FBMS).

Qualifications

• Strong clerical skills, including document organization, record management, and administrative task efficiency
• Minimum 3 Years of experience in an engineering consultancy office in Abu Dhabi (MANDATORY)
• Proven experience with FAB Bank and FBMS system (MANDATORY)
• Excellent communication skills for professional interaction with internal and external stakeholders
• Experience in company secretarial work, including taking meeting minutes and preparing reports
• Proficiency in executive administrative assistance, including managing schedules and coordinating meetings
• Customer service skills to professionally manage inquiries and ensure client satisfaction
• Proficiency in office software such as MS Office Suite (Word, Excel, PowerPoint)
• Strong organizational skills and attention to detail
• Ability to handle sensitive information with discretion and maintain confidentiality
• Proficiency in Arabic and English
• Prior administrative experience in an engineering or design firm is a plus