Executive/Personal Assistant

Course; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in Dubai is seeking an Executive & Personal Assistant to the Group CEO. This key role involves providing high-level administrative support, managing schedules, and facilitating communications with stakeholders. The ideal candidate will possess strong organizational skills, a high emotional intelligence, and 7-10 years of experience supporting executives. Proficiency in Microsoft Office and understanding of travel logistics are essential. This role requires multitasking capabilities in a fast-paced environment, along with global travel commitments.

Qualifications

• 7-10 years of experience supporting top executives.
• In-depth knowledge of visa processes and travel logistics for key global destinations.
• Strong personality with assertiveness when needed.

Responsibilities

• Manage CEO’s calendar, travel, correspondence, and confidential documents.
• Coordinate executive meetings, agendas, and follow-ups.
• Liaise with senior management, board members, and external stakeholders.
• Research, prioritize, and handle sensitive matters with discretion.
• Assist with special projects and vendor management.
• Oversee household operations and personal travel.
• Coordinate personal events and financial administration.
• Manage visa applications and global travel arrangements.

Skills

Strong organizational skills

Multitasking

Problem-solving skills

Excellent written communication

Excellent verbal communication

High emotional intelligence

Adaptability

Strong work ethic

Education

Bachelor's degree

Tools

Microsoft Office

Social media platforms

Job description

Position: : Executive & Personal Assistant to Group CEO

Reporting to the CEO, the Executive & Personal Assistant provides high-level administrative and personal support, acting as the primary liaison for internal and external matters. The role requires strong organizational, communication, and multitasking skills in a fast-paced, entrepreneurial environment. The candidate must exercise sound judgment, manage multiple priorities, and handle confidential matters with discretion. Global travel is required.

Key Responsibilities:

• Manage CEO’s calendar, travel, correspondence, and confidential documents.
• Coordinate executive meetings, agendas, and follow-ups.
• Liaise with senior management, board members, and external stakeholders.
• Research, prioritize, and handle sensitive matters with discretion.
• Assist with special projects, vendor management, and business correspondence.
• Oversee household operations, personal travel, and family scheduling.
• Coordinate personal events, errands, financial administration, and service providers.
• Ensure seamless integration of professional and personal commitments.
• Manage visa applications and travel arrangements, including US, UK, Schengen, and other global travel requirements.

Skills & Attributes:

• Strong organizational, multitasking, and problem-solving skills.
• Excellent written and verbal communication abilities.
• High emotional intelligence and ability to handle confidential matters.
• Strong work ethic, adaptability, and ability to meet deadlines.

Educational Qualification & Experience:

• Bachelor's degree required.
• 7-10 years of experience supporting top executives.
• Proficiency in Microsoft Office and social media platforms.
• In-depth knowledge of visa processes and travel logistics for key global destinations.
• Strong personality with assertiveness when needed.