Executive Management Assistant - Middle East and Africa

22332 Citibank N.A. UAE -DIFC Branch; Dubai; Hybrid; AED 120,000 - 180,000; Full time

Job summary

A financial services institution in Dubai is seeking a Senior Executive Assistant to support senior leadership. The role involves managing calendars, coordinating travel, and preparing materials for meetings. Ideal candidates will have a Bachelor’s degree, previous office administration experience, and excellent communication skills. The position offers a hybrid working model and a competitive salary.

Benefits

Competitive base salary

Hybrid working model

Additional benefits for employees and families

Qualifications

• Experience in a large financial services or similar organization.
• Ability to quickly command new systems.
• Self-motivated.

Responsibilities

• Support a Managing Director level leader(s).
• Manage day-to-day calendars of senior management.
• Coordinate executive appointments and meetings.
• Prepare materials for meetings and reviews.
• Coordinate travel arrangements and schedules.

Skills

Office administration experience

Proficient in Microsoft Office

Clear written communication

Verbal communication skills

Detail-oriented

Education

Bachelor's / University degree

Job description

The Senior Executive Assistant provides support to the Leadership team of Citi’s Middle East and Africa cluster based in the UAE. By joining Citi, you will become part of a global organisation whose mission is to serve as a trusted partner to our clients by responsibly providing financial services that enable growth.

The Senior Executive Assistant provides support to a Senior Executive (or group of Executives) by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

What you’ll do

• Directly supports a Managing Director level senior leader(s) and generally supports an entire department
• Manages day to day calendar(s) of senior management
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation / modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules / agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• Assists in ad-hoc reports and special projects as needed
• Trains, coaches or guides other administrative staff when required

What we’ll need from you

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented
• Bachelor\'s / University degree or equivalent experience

By joining Citi Dubai, you will not only be part of a business casual workplace with a hybrid working model (up to 2 days working at home per week), but also receive a competitive base salary (which is annually reviewed) and enjoy a whole host of additional benefits that support you (and your family) to be well, live well and save well.

Alongside these benefits Citi is committed to ensuring our workplace is where everyone feels comfortable coming to work as their whole self every day. We want the best talent around the world to be energized to join us, motivated to stay, and empowered to thrive.

Sounds like Citi has everything you need? Then apply to discover the true extent of your capabilities.

Job Family Group :

Business Strategy, Management & Administration

Job Family :

Administrative Support

Time Type : Full time

Most Relevant Skills

Please see the requirements listed above.

Other Relevant Skills

For complementary skills, please see above and / or contact the recruiter.