Executive Assistant to the CEO

Medica International Healthcare LLC; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A healthcare company in Abu Dhabi is seeking an experienced Executive Assistant. This role requires managing complex schedules, providing high-level support to the executive team, and maintaining professionalism and confidentiality. Ideal candidates will have 10-15 years of experience in a similar position and a degree in a relevant field. Responsibilities include organizing executive logistics, preparing professional correspondence, and facilitating communication within the company. Salary and benefits will be discussed during the screening.

Qualifications

• 10-15 years of proven experience as an Executive Assistant or a similar role.
• Ability to manage sensitive and confidential situations with professionalism.
• Experience in managing complex schedules and travel arrangements.

Responsibilities

• Manage professional and personal scheduling for CEO, including all logistics.
• Coordinate extensive calendar management for CEO/senior executives.
• Prepare reports, correspondence, and presentations as required.

Skills

Excellent interpersonal skills

Proficiency in MS Office

Ability to multitask

Confidentiality and discretion

Analytical skills

Education

Degree in Business or related field

Job description

Overview

Via Medica International Healthcare is seeking an experienced Executive Assistant to join our team in Abu Dhabi. The Executive Assistant will be responsible for managing a wide range of administrative and executive support duties while serving as the primary point of contact between the executive leadership and internal stakeholders. This role provides high-level support to the executive team to ensure company goals and objectives are achieved and daily operations run smoothly and efficiently.

Location: Abu Dhabi
Duty Hours: 48 Hours per week for 5 days

Responsibilities

• Manages professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.

• Coordinates complex scheduling and extensive calendar management, as well as management of content and flow of information to CEO/senior executives.

• Manages, coordinates, and arranges CEO/senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination.

• Performs administrative and office support, such as typing, dictation, spreadsheet creation, sending emails, and maintenance of filing system and contact database.

• Prepare reports, correspondence, and presentations as required.

• Facilitates approvals of documents by the CEO/senior management.

• Maintains professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.

• Organizes team communications and plan events, both internally and offsite.

Qualifications/Requirements

• Degree in Business or related field

• 10-15 years of proven experience as an Executive Assistant or a similar role

• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.

• Proficiency in MS Office and relevant administrative tools

• Ability to multitask and work under pressure

• Ability to analyze situations and take appropriate action consistent with company policies.

• Operates in a fair, consistent and equitable manner, and displays such behavior by example.

• Takes or organizes individual and collective action after analyzing situations based on the available evidence and knowledge.

Salary and benefits will be discussed during the initial screening.