Executive Assistant to General Manager

J S T LIMITED ELECTRONIC - L.L.C - O.P.C; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A technology support firm in Dubai seeks an Executive Support to the GM. Responsibilities include managing schedules, overseeing office operations, and handling financial documentation. The ideal candidate holds a Bachelor's degree and has a minimum of 3 years' experience in a related role in the UAE. Proficiency in MS Office and strong communication skills in English are required. This position offers competitive compensation and a supportive working environment.

Benefits

Competitive salary

UAE-compliant benefits: visa, insurance, annual leave

Career growth opportunities

Qualifications

• Minimum 3 years’ experience as Executive Assistant / Personal Assistant / Admin in the UAE.
• Ability to handle urgent tasks and occasional overtime.

Responsibilities

• Manage the GM’s daily schedule, appointments, meetings, and travel arrangements.
• Oversee day-to-day office operations including supplies and documentation.
• Organize receipts, invoices, payment vouchers, and assist finance with reconciliations.
• Act as a key point of contact between the GM and internal teams.

Skills

Organizational skills

Time-management

Multitasking

Communication in English

Confidentiality

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office

Job description

Key Responsibilities

Executive Support to GM

• Manage the GM’s daily schedule, appointments, meetings, and travel arrangements
• Prepare meeting agendas, presentations, minutes, and follow‑up action items
• Handle confidential business and personal documents, filing, and record keeping
• Coordinate internal and external communications on behalf of the GM
• Assist in preparing reports, correspondence, and bilingual documents (English / Chinese where needed)

Office Administration

• Oversee day‑to‑day office operations including supplies, documentation, printing, and mail
• Support administrative processes, workflow tracking, and document control
• Manage meeting room bookings, visitor coordination, and general office logistics
• Support procurement requests and internal administrative tasks

Financial & Document Handling

• Organize receipts, invoices, payment vouchers, and assist finance with reconciliations
• Maintain proper filing of contracts, purchase orders, supplier records, and official documents
• Assist with reimbursements, petty cash records, payment preparation files, and vendor follow‑up

Coordination & Communication

• Act as a key point of contact between the GM, internal teams, partners, suppliers, and clients
• Follow up on assigned tasks across departments to ensure timely completion
• Draft professional emails, letters, and internal communications

Requirements

Strong sense of responsibility, confidentiality, and professionalism

Excellent organizational, time‑management, and multitasking abilities

Bachelor’s degree in Business Administration, Communications, or related field

Minimum 3 years’ experience as Executive Assistant / Personal Assistant / Admin in the UAE

Proficiency in MS Office

Strong written and verbal communication in English (Chinese is a plus, but not mandatory)

Ability to handle urgent tasks and occasional overtime

Preferred Qualifications

Previous experience supporting senior executives (GM / CEO / Director level)

Familiarity with contract filing, document management, and finance‑related paperwork

UAE driving license is a plus

Experience in technology, IT, or system integration industries is advantageous

Compensation & Benefits

Competitive salary (based on experience)

UAE‑compliant benefits: visa, insurance, annual leave, public holidays

Professional, modern working environment

Career growth opportunities within an expanding organization