Executive Assistant to CEO

Property Search; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A growing PropTech company in Dubai is seeking an Executive Assistant to the CEO who will manage priorities, coordinate across teams, and handle communications. Candidates should have a bachelor's degree and over 5 years of experience supporting C-level executives. This transformational role offers exposure to strategy and potential growth into senior operational positions.

Benefits

Direct learning from the CEO and leadership team

Growth opportunities into senior roles

Exposure to strategy and operations

Qualifications

• 5+ years’ experience supporting C-level executives in a fast-paced environment.
• Ability to manage multiple priorities with urgency and accuracy.
• Proven track record of working with confidentiality.

Responsibilities

• Manage the CEO’s priorities, time, and communications effectively.
• Coordinate with internal teams and external stakeholders.
• Prepare meeting agendas and draft documents on the CEO's behalf.

Skills

Organisational skills

Time-management skills

Written and verbal communication in English

Discretion and integrity

Problem solving

Commercial instincts

Education

Bachelor’s degree in Business Administration

Tools

Microsoft Office

Google Workspace

CRM/project tools (Zoho preferred)

Job description

Assistant to the CEO will be at the heart of this growth, ensuring the CEO can operate at maximum focus, speed, and impact.

Position Summary

As Executive Assistant to the CEO, you are more than an organiser you are a strategic partner who keeps execution flowing at the highest level. You will :

• Manage the CEO’s priorities, time, and communications with precision
• Coordinate across internal teams, partners, and external stakeholders
• Anticipate needs and remove obstacles so the CEO can focus on strategy and growth
• Act as a confidential advisor and custodian of information

Reporting Line : Chief Executive Officer (CEO)

Key Responsibilities

• Calendar and workflow management : prioritise and manage the CEO’s schedule aligned to strategic priorities
• Communication management : draft, review, and manage emails, documents, and reports on behalf of the CEO
• Meeting preparation : organise agendas, prepare briefing notes, and ensure follow-ups are executed
• Stakeholder coordination : serve as the first point of contact between the CEO and internal / external stakeholders
• Confidential support : handle sensitive information with the highest level of discretion
• Operational tracking : monitor KPIs, report progress, and ensure accountability on CEO-driven initiatives
• Project support : coordinate and track special projects, ensuring deadlines and milestones are met
• Travel and logistics : manage travel, events, and logistics for the CEO and key executive meetings
• Board and investor liaison : assist with board pack preparation, investor decks, and communication flows
• Culture and representation : represent the CEO with professionalism, aligned to Property Search’s brand and culture

Desired Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field
• 5+ years’ experience supporting C-level executives in a fast-paced, high-growth company (PropTech, SaaS, or real estate a plus)
• Exceptional organisational and time-management skills
• Strong written and verbal communication skills in English (Arabic a plus)
• Proficiency with Microsoft Office, Google Workspace, and CRM / project tools (Zoho preferred)
• High level of discretion, integrity, and emotional intelligence
• Proven ability to manage multiple priorities with urgency and accuracy

Other Capabilities

• Strategic awareness : understands business priorities and aligns the CEO’s schedule accordingly
• Data-driven mindset : comfortable handling reports, dashboards, and KPIs
• Problem solver : anticipates needs and resolves issues before they escalate
• Adaptability : thrives amid ambiguity and shifting priorities
• Composure : handles high-stakes situations calmly
• Commercial instincts : understands how the CEO’s time translates into business value

Our Promise to Talent

At Property Search, the Executive Assistant role is not administrative it’s transformational. You will have :

• A seat at the table of one of MENA’s most ambitious PropTech scale-ups
• Direct learning from the CEO and leadership team
• Exposure to strategy, operations, and investor relations
• Growth opportunities into Chief of Staff or senior operational roles

Property Search Guiding Principles

• Data Before Decisions
• Every Client = Revenue Engine
• Speed Wins, Scale Sustains
• Trust is Measured in ROI
• Innovation Must Monetise
• Market First, Product Always
• Real Estate, Rebuilt by Tech

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