Executive Assistant to CEO

MILELE MOTORS FZE; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A trading company in Dubai is seeking an Executive Assistant (EA) to the CEO. The EA will manage the CEO's priorities and communications, ensuring effective execution on key decisions. The ideal candidate should have a Bachelor's degree, 6 years of experience supporting C-suite executives, and advanced skills in Microsoft 365 tools. This is a high-performance role for those who thrive under pressure.

Qualifications

• 6 years experience supporting C-suite or founders in fast-paced multi-country setups.
• Excellent English proficiency; high EQ and sound judgment.

Responsibilities

• Manage CEOs calendar, travel, and daily agenda.
• Drive WBR/MBR/QBR reviews, track strategic initiatives.
• Draft high-impact communications and manage stakeholder relations.
• Maintain centralized document systems and knowledge management.

Skills

Advanced Microsoft 365 Power BI

Excel

Workflow automation

Stakeholder management

Written communication

Education

Bachelors degree

Masters/MBA

Job description

Role Summary

Milele is evolving from a fast-growing trading business into a systems-driven Fortune-500standard organization. The Executive Assistant (EA) to the CEO acts as a strategic force multiplier managing time priorities and communication; ensuring execution on key decisions; and maintaining organizational cadence.

Key Responsibilities

• Time & Prioritization: Manage the CEOs calendar travel and daily agenda; ensure meeting readiness decision briefs and follow-up completion.
• Operating Cadence: Drive WBR/MBR/QBR reviews track strategic initiatives and escal risks proactively.
• Communications: Draft high-impact communications prepare board/investor materials and manage stakeholder relations with discretion.
• Information Management: Maintain centralized secure document systems and ensure knowledge management standards.
• Travel & Events: Plan complex travel organize leadership offsites and handle high-level logistics.
• Automation & Tools: Leverage Microsoft 365 Power Automate and AI tools for workflow research and reporting efficiency.

Professional Standards

• Responsive precise and discreet; delivers executive-ready zero-error output.
• Calm under pressure; proactive and anticipatory with elite work ethic.
• Exceptional written communication and stakeholder management skills.

Qualifications

• Education: Bachelors degree required; Masters/MBA preferred.
• Experience: 6 years supporting C-suite or founders in fast-paced multi-country setups.
• Technical Skills: Advanced Microsoft 365 Power BI/Excel and workflow automation.
• Communication: Excellent English; high EQ and sound judgment.

Preferred

CAP/PMP certification investor relations or board experience.

Cultural Fit

Thrives under pressure maintains discretion owns outcomes fully and adapts quickly. This is a high-performance high-trust role ideal for professionals seeking to operate at an elite executive level not a routine 9-to-5 position.