Executive Assistant

TopRecroot; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading venture capital firm in Dubai seeks a highly organized Executive Assistant to support senior leadership. The ideal candidate will manage complex schedules, prepare materials for meetings, and coordinate communications with discretion. Applicants should have strong multitasking skills, a proactive attitude, and experience in fast-paced environments. Familiarity with Microsoft Office and Google Workspace is a requirement. This position offers an opportunity to work in a dynamic investment atmosphere.

Qualifications

• Experience supporting senior executives in finance or investment environments.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.

Responsibilities

• Manage calendars and travel arrangements for senior leadership.
• Prepare materials for meetings and presentations.
• Coordinate cross-functional communications and follow up on actions.
• Assist with special projects and operational support.

Skills

Organizational skills

Multitasking

Time-management

Written communication

Verbal communication

Discretion

Proactive approach

Tools

Microsoft Office

Google Workspace

Job description

Overview

Title: Executive Assistant / Personal Assistant – Venture Capital Firm

Location: Dubai, UAE

About the Role

We are seeking a highly organized, proactive, and discreet Executive Assistant to support senior leadership at a fast-growing, venture-backed investment firm. This is a key role for a professional who thrives in a dynamic environment and can manage complex schedules, high-priority projects, and strategic communications.

Key Responsibilities

• Manage calendars, meetings, and travel arrangements for senior leadership.
• Prepare materials for internal and external meetings, including presentations, reports, and briefings.
• Coordinate cross-functional communications, ensuring timely follow-up on key actions.
• Assist with special projects and initiatives, providing operational support as required.
• Serve as the first point of contact for internal and external stakeholders, representing the leadership professionally.
• Handle confidential and sensitive information with discretion and professionalism.
• Support event planning, board meetings, and investor communications as needed.
• Streamline workflows, optimize scheduling, and anticipate needs to ensure the leadership team can focus on strategic priorities.

Qualifications

• Experience supporting senior executives, preferably in finance, investment, or consulting environments.
• Excellent organizational, multitasking, and time-management skills.
• Strong written and verbal communication skills.
• High level of discretion and professionalism.
• Proactive, solution-oriented, and able to work independently.
• Comfortable managing multiple priorities in a fast-paced environment.
• Familiarity with Microsoft Office, Google Workspace, and virtual collaboration tools.