Executive Assistant (PA)- HNI

Antal International; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading recruitment agency in Dubai is seeking a Personal Assistant to manage front desk operations, provide HR support, and coordinate logistics. You will handle inquiries and manage office supplies while ensuring a professional environment. The ideal candidate has 3–7 years of experience in a similar role, excellent organizational skills, and fluency in English. This position offers an opportunity to support HNI clients and work in a dynamic environment.

Qualifications

• 3–7 years of experience as a Personal Assistant, Executive Assistant, or Office Administrator.
• Experience in supporting HNIs or C-suite executives is an advantage.
• Fluency in English (spoken and written); additional languages are a plus.

Responsibilities

• Manage front desk operations and assist visitors.
• Handle customer inquiries via telephone and email.
• Ensure office environment remains organized and professional.
• Prepare and process Local Purchase Orders (LPOs) and Purchase Orders (POs).
• Coordinate travel arrangements and manage calendars.

Skills

Strong organizational and multitasking skills

Excellent communication and interpersonal abilities

High level of discretion and confidentiality

Proficiency in MS Office Suite

Experience with procurement systems (e.g., Esker)

Ability to work independently

Education

Bachelor's degree preferred

Tools

MS Office Suite

Esker

Job description

Job Description

Key Responsibilities

Administrative & Office Management

Manage front desk operations, greet and assist visitors, and oversee incoming / outgoing mail, shipments, and couriers.

Handle customer and stakeholder inquiries promptly via telephone and email.

Ensure office environment remains clean, organized, and professional at all times.

Manage office and household supplies, including groceries, stationery, and operational requirements.

Maintain organized filing systems for documents such as customer agreements, licenses, certifications, and reports.

Procurement & Finance Support

Prepare and process Local Purchase Orders (LPOs) and Purchase Orders (POs) as instructed.

Verify invoices and upload them to the Esker system for processing.

Maintain Pluto card records and transaction data.

Handle petty cash management and maintain proper records.

Logistics & Coordination

Create and manage passes (Individual, Tool, Inbound, and Outbound).

Prepare invoices and packing lists for international couriers, including chemical samples.

Track couriers to ensure timely delivery and accurate record-keeping.

HR & Recruitment Support

Coordinate with HR to schedule interviews, send confirmations, and provide logistical support to candidates.

Personal Support (as required by HNI)

Coordinate travel arrangements, itineraries, and accommodation bookings.

Manage calendars, appointments, and meeting schedules.

Provide assistance with personal errands and household administration when necessary.

Key Skills & Attributes

Strong organizational and multitasking skills.

Excellent communication and interpersonal abilities.

High level of discretion and confidentiality.

Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

Experience with procurement systems (e.g., Esker) is an advantage.

Ability to work independently with minimal supervision.

Qualifications & Experience

Bachelor’s degree preferred.

3–7 years of experience as a Personal Assistant, Executive Assistant, or Office Administrator (experience supporting HNIs or C-suite executives is an advantage).

Fluency in English (spoken and written); additional languages are a plus.