Executive Assistant - Manufacturing background

Black Pearl Consult; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading manufacturing company in Dubai is seeking an Executive Assistant to provide critical administrative support to the CEO. Responsibilities include managing the CEO's schedule, preparing reports and presentations, and maintaining confidentiality of sensitive information. The ideal candidate will have a Bachelor's degree and over 5 years of experience supporting C-level executives, with strong organizational and communication skills. Knowledge of the manufacturing sector is a plus.

Qualifications

• 5+ years of experience as an Executive Assistant, preferably supporting a C-level executive.
• Experience in manufacturing or industrial sector is a strong advantage.
• Ability to work under pressure in a fast-paced environment.

Responsibilities

• Provide comprehensive administrative support to the CEO.
• Serve as the primary point of contact between the CEO and stakeholders.
• Prepare reports and presentations for leadership meetings.

Skills

Organizational skills

Multitasking skills

Attention to detail

Excellent communication in English

Proficiency in MS Office Suite

Education

Bachelor’s degree in Business Administration or related field

Job description

Our client is a leading manufacturing company based in Dubai, known for delivering high-quality industrial solutions and innovative production capabilities. As part of their continued growth and expansion, they are seeking a highly organized and proactive Executive Assistant (EA) to provide direct support to the Chief Executive Officer (CEO).

Position Overview

The Executive Assistant will act as the right hand to the CEO, providing high-level administrative and strategic support. The ideal candidate will be detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced environment. This role is critical in ensuring the CEO’s time is optimized and the company’s leadership operations run smoothly.

Key Responsibilities

• Provide comprehensive administrative support to the CEO, including managing schedules, meetings, travel arrangements, and correspondence.
• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Prepare reports, presentations, meeting materials, and executive summaries for board and leadership meetings.
• Coordinate and follow up on key initiatives, ensuring timely execution of tasks and projects.
• Maintain confidentiality of sensitive information and handle business matters with discretion.
• Support the CEO in strategic planning activities, including research, data analysis, and preparing briefing documents.
• Assist in organizing company events, board meetings, and executive engagements.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 5+ years of experience as an Executive Assistant or Personal Assistant, preferably supporting a C-level executive.
• Previous experience in a manufacturing, industrial, or engineering sector is a strong advantage.
• Exceptional organizational and multitasking skills with strong attention to detail.
• Excellent communication skills in English (Arabic is a plus).
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work under pressure and maintain professionalism in a fast-paced environment.