Executive Assistant (Fixed-Term Contract)

Michael Page; United Arab Emirates; On-site; AED 60,000 - 120,000; Full time

Job summary

A multinational financial services firm in Abu Dhabi seeks an experienced Executive Assistant to provide high-level administrative support. This role involves managing complex schedules, coordinating travel arrangements, and liaising with internal and external stakeholders. The ideal candidate has proven experience in a similar setting, possesses strong organisational skills, and is proficient in Microsoft Office Suite. Benefits include medical coverage and a performance-related bonus within a supportive work environment.

Benefits

Medical benefits

Performance-related bonus

Supportive work environment

Qualifications

• Proven experience in a similar role within the financial services industry.
• Excellent organisational and multitasking skills with attention to detail.
• Strong communication skills, both written and verbal, in English.
• Proficiency in using Microsoft Office Suite and other relevant software tools.
• Ability to maintain confidentiality and handle sensitive information.
• Proactive attitude and adaptability in a fast-paced environment.

Responsibilities

• Manage executive calendars, appointments, and meeting coordination.
• Organise domestic and international travel arrangements.
• Act as primary point of contact for internal and external stakeholders.
• Prepare and edit correspondence, reports, and presentations.
• Handle confidential information with discretion.
• Coordinate meetings, agendas, minutes, and follow-up actions.
• Oversee expense reports, petty cash, and invoice processing.
• Liaise with vendors and service providers.
• Support office administration and ensure compliance.
• Assist with personal tasks such as reservations and events.

Skills

Organisational skills

Multitasking

Strong communication

Proficiency in Microsoft Office Suite

Job description

We are seeking an experienced Executive Assistant to provide high-level administrative support within a multinational financial services firm based in Abu Dhabi. This role involves managing complex schedules, coordinating meetings, and ensuring smooth day-to-day operations. Client Details Our client is a well-established, large organisation within the financial services sector. They are known for their professional work environment and commitment to excellence in their field.

Responsibilities

• Manage executive calendars, appointments, and meeting coordination.
• Organise domestic and international travel arrangements.
• Act as primary point of contact for internal and external stakeholders.
• Prepare and edit correspondence, reports, and presentations.
• Handle confidential information with discretion.
• Coordinate meetings, agendas, minutes, and followup actions.
• Oversee expense reports, petty cash, and invoice processing.
• Liaise with vendors, service providers, and internal teams.
• Support office administration and ensure compliance with company policies.
• Assist with personal tasks such as reservations, events, and ad?hoc requirements.

Job Offer

• Medical benefits and performance-related bonus.
• Opportunity to work within a large organisation in the financial services industry.
• Supportive and professional work environment that encourages growth.

Qualifications

• Proven experience in a similar role within the financial services industry or comparable professional environment.
• Excellent organisational and multitasking skills with attention to detail.
• Strong communication skills, both written and verbal, in English.
• Proficiency in using Microsoft Office Suite and other relevant software tools.
• The ability to maintain confidentiality and handle sensitive information with discretion.
• A proactive attitude and the ability to adapt to a fast-paced environment.