Executive Assistant

OA- Mastercard; United Arab Emirates; On-site; AED 120,000 - 170,000; Full time

Job summary

A global payment technology company in the United Arab Emirates seeks an Executive Assistant to provide comprehensive administrative support to senior members of the Government Affairs and Policy teams. Responsibilities include scheduling meetings, handling travel arrangements, and preparing various documents. The ideal candidate will have strong administrative experience, excellent verbal and written communication skills, and a solid understanding of departmental budgets. This position requires a proactive approach in managing tasks to ensure smooth department operation.

Qualifications

• Experience interfacing with senior and executive level management.
• Strong knowledge of department budgets and desktop computer software.

Responsibilities

• Provide day-to-day support to senior members of the Government Affairs and Policy teams.
• Manage scheduling of meetings and travel arrangements.
• Prepare correspondence, reports, and presentations as assigned.

Skills

Administrative experience in a corporate environment

Strong verbal communication skills

Strong written communication skills

Job description

Our Purpose

Mastercard powers economies and empowers people in 200+ countries and territories worldwide. Together with our customers, we’re helping build a sustainable economy where everyone can prosper. We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible. Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential.

Title and Summary

Executive Assistant

Overview

Performs general administrative and team assistant duties to provide day to day support to senior members of the Government Affairs and Policy (GAP) and Regulatory teams based in EEMEA, in areas such as scheduling of meetings, travel arrangements, expense reporting, calendar management, contract management, taking and distributing meeting minutes, copying, screening mail, ordering supplies, and maintaining department records.

Major Accountabilities

• Perform general administrative duties to support day-to-day department operations in such areas as phone coverage, scheduling meetings, completing travel arrangements, expense reporting, maintaining management calendar, taking and distributing meeting minutes, generating copies, screening mail, filing, ordering supplies and maintaining department records.
• Prepare correspondence, memoranda, reports, presentations or other assigned documentation in specified software package.
• Assist in preparing and maintaining departmental budget.
• Administer programs, projects or processes specific to the operating unit served, and maintain spreadsheets or databases to monitor departmental information.
• May research special topics as assigned.
• Serve as administrative liaison with others within and outside the company.
• Develop and produce reports as assigned.
• May monitor and coordinate work of other employees or temporaries.

Knowledge / Experience

• Administrative experience in a corporate environment interfacing with senior and executive level management and senior customers.

About You

• Strong knowledge of department budgets and desk top computer software. Strong verbal and written communication skills.

Corporate Security Responsibility

All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:

• Abide by Mastercard’s security policies and practices;
• Ensure the confidentiality and integrity of the information being accessed;
• Report any suspected information security violation or breach, and
• Complete all periodic mandatory security trainings in accordance with Mastercard’s guidelines.