Executive Assistant

YS Capital Xentury; Abu Dhabi; On-site; AED 120,000 - 160,000; Full time

Job summary

A private investment firm in Abu Dhabi is seeking a highly organized Executive Assistant to support its executive team. The ideal candidate will have excellent communication skills and strong attention to detail, capable of managing multiple tasks efficiently. Responsibilities include providing administrative support, handling correspondence, and managing confidential information. The role requires a Bachelor's degree and proven experience in a similar role.

Qualifications

• Bachelor’s degree or equivalent experience in business administration or a related field.
• Proven experience as an executive assistant or in a similar administrative role.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Provide comprehensive administrative support to the executive team.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate and organize meetings, including preparing agendas.
• Manage communication and correspondence, ensuring timely responses.
• Handle confidential information with discretion and professionalism.

Skills

Organizational skills

Communication skills

Discretion

Time management

Microsoft Office Suite

Education

Bachelor’s degree in business administration or related

Job description

We are seeking a highly organized and proactive Executive Assistant to support our executive team in Abu Dhabi. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional who can handle sensitive information with discretion and work effectively in a fast-paced environment.

Tasks

• Provide comprehensive administrative support to the executive team, including managing schedules, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
• Manage communication and correspondence, including emails, phone calls, and inquiries, ensuring timely responses.
• Handle confidential information with the utmost discretion and professionalism.
• Assist with special projects and events, ensuring all logistics are handled efficiently.
• Maintain and update filing systems, databases, and records, both electronic and physical.
• Liaise with internal and external stakeholders, building and maintaining positive relationships.
• Perform other administrative duties as assigned to support the executive team.

Requirements

• Bachelor’s degree or equivalent experience in business administration or a related field.
• Proven experience as an executive assistant or in a similar administrative role.
• Excellent written and verbal communication skills in English (Arabic or German is a plus).
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team, demonstrating initiative and reliability.
• High level of professionalism, discretion, and confidentiality.
• Flexibility and adaptability to changing priorities and demands.

YS capital is the private investment firm of Yolanda Schmidtke

Yolanda Schmidtke is a German entrepreneur and investor with multiple years of experience in real estate investment and assets management. She is the founder of DLE Group, a real estate assets management platform with over €2.5 billion assets under management.

At YS Capital / Xentury, we employ a specialized investment approach with special focus on real estate and GPs in Real Assets backed by our expertise and track record in the industry. Separately, we invest across asset classes and geography for our wealth management.