Executive Assistant

BAE Systems; Abu Dhabi; On-site; AED 144,000; Full time

Job summary

A leading defense and aerospace company in Abu Dhabi is seeking an Executive Assistant to support the Regional Managing Director. Responsibilities include managing complex schedules, coordinating communications, and arranging travel. Ideal candidates will have experience supporting senior executives, excellent communication skills, and proficiency in Microsoft Office. This position offers opportunities for international exposure and travel, within an inclusive and collaborative work environment.

Qualifications

• Demonstrated experience in a similar role supporting senior executives.
• Experience handling confidential information securely, with knowledge of GDPR.
• Skilled in managing complex diaries, travel, and senior meetings.

Responsibilities

• Manage complex calendars, meetings, and agendas across time zones.
• Coordinate internal and external communications on behalf of the Regional Managing Director.
• Arrange travel, accommodation, expenses and prepare detailed itineraries.

Skills

Experience supporting senior executives

Handling confidential information

Managing complex calendars

Proficient in Microsoft Office

Excellent communication

Global experience

Job description

Job Title: Executive Assistant

Location: Abu Dhabi

Salary: 143,100 AED plus local benefits

What You’ll Be Doing

• Manage complex calendars, meetings, and agendas across time zones
• Coordinate internal and external communications on behalf of the Regional Managing Director
• Arrange travel, accommodation, expenses and prepare detailed itineraries
• Draft, edit, and manage documents, reports, and presentations
• Maintain records and SharePoint content, ensuring confidentiality
• Track tasks and project actions, providing timely follow‑ups
• Support events, internal comms, and team onboarding activities
• Handle sensitive information with discretion and professionalism
• You will be supporting the Regional Managing Director

Your Skills And Experiences

• Demonstrated experience in a similar role supporting senior executives
• Experience handling confidential information securely, with knowledge of GDPR
• Skilled in managing complex diaries, travel, and senior meetings
• Proficient in Microsoft Office, especially Excel, for reporting and data management
• Excellent communication and ability to work with diverse teams and stakeholders
• Global experience would be advantageous, reflecting familiarity with international working environments

The Team

Join a high‑profile team at BAE Systems Head Office in a varied and fast‑paced Executive Assistant role supporting the Regional Managing Director. This position offers excellent visibility across the organisation, with regular interaction with senior stakeholders and opportunities for international exposure and travel. The role requires exceptional interpersonal and communication skills, sound judgement, and the ability to adapt your approach to suit different audiences. You will be required to use your discretionary skills and be a trustworthy member of the team. You’ll be part of a collaborative and forward‑focused environment where initiative is valued, and where you can make a meaningful contribution to the effectiveness of the wider team.

Why BAE Systems?

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity of thought, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome people from all backgrounds and want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.

Many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must, as a minimum, achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting.

Closing Date

4th December 2025

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.