Events Coordinator

Boundless Consulting; Dubai; On-site; AED 100,000 - 167,000; Full time

Job summary

A live communications agency based in Dubai seeks an experienced Event Manager to oversee various event activities from planning to execution. The role involves coordinating with clients, ensuring compliance with regulations, and working closely with suppliers and team members to create impactful events. Candidates should possess strong organizational skills and proven experience in event planning, along with excellent communication abilities.

Qualifications

• Proven experience in event management or planning, preferably in a live communications agency.
• Strong organizational and multitasking skills to manage multiple events simultaneously.
• Excellent communication and interpersonal skills to liaise with various stakeholders.

Responsibilities

• Monitor event activities and ensure compliance with regulations.
• Coordinate details with event site staff.
• Inspect facilities and ensure they meet customer requirements.
• Consult with customers to understand event objectives.
• Plan and develop programs and budgets according to requirements.
• Plan budgets, scope, and timelines with sponsors and committees
• Review event bills and payments for accuracy
• Evaluate and select service providers per requirements
• Coordinate AV, transportation, displays, and other needs
• Develop programs, agendas, budgets, and services per client requirements
• Maintain safety per policy and legislative requirements
• Support MD and events team with communications and branding
• Ensure on-schedule delivery and alignment with marketing strategies
• Coordinate with creative team on signage and design
• Verify event operations are set up correctly

Skills

Event coordination

Budget management

Vendor management

Communication

Problem solving

Tools

AV equipment coordination

Job description

A live communications agency, that provides fully integrated services enabling excellence in Advertising, Events, Public Relations, and digital and social media. They work on amazing campaigns work with high-profile government and private sector corporations globally.

Job Requirements

• Monitor event activities to ensure compliance with applicable regulations and laws, the satisfaction of participants, and resolution of any problems that arise.
• Confer with staff at a chosen event site to coordinate details.
• Inspect event facilities to ensure that they conform to customer requirements.
• Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing, and event security.
• Consult with customers to determine objectives and requirements for events such as meetings, conferences, and conventions.
• Meet with sponsors and organizing committees to plan the scope and format of events, to establish and monitor budgets, or review administrative procedures and event progress.
• Review event bills for accuracy, and approve the payment.
• Evaluate and select providers of services according to customer requirements.
• Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.
• Plan and develop programs, agendas, budgets, and services according to customer requirements.
• Adhere to company policy and procedural guidelines.
• Maintain a safe and secure environment in accordance with company policy and legislative requirements.
• Maintain a safe and secure environment for self, staff, and customers.
• Support the Managing Director and the events team to communicate company information.
• Support all marketing strategies and present Company image/communications at all times.
• Liaise with the events team to ensure work is on schedule and delivered on time.
• Co-ordinate with the creative team in respect to the design, events signage, etc
• Assume responsibility for checking the accuracy of event operations are set up correctly