Event Specialist

Caliberly; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading events company in Dubai is seeking an experienced Event Specialist. You will be responsible for the planning and execution of live, virtual, and hybrid events, ensuring high-quality attendee experiences. The ideal candidate has 2-5 years of event planning experience, strong project management skills, and excellent communication abilities. This role offers competitive remuneration and opportunities for professional development in the UAE events industry.

Benefits

Competitive remuneration and benefits

Professional development opportunities

Qualifications

• Minimum 2-5 years of experience in event planning and execution in the UAE or GCC.
• Proven track record managing end-to-end events.
• Strong project management skills: ability to manage multiple events concurrently.

Responsibilities

• Develop event concepts and detailed project plans aligning with business objectives.
• Source and secure venues, negotiate contracts with vendors, and manage all logistics.
• Manage event budgets and oversee event day on-site operations.

Skills

Event planning

Project management

Negotiation

Communication

Education

Bachelor's degree in Event Management or related discipline

Tools

MS Office (Excel, PowerPoint)

Job description

Overview

Job Title: Event Specialist

About the Role

We are seeking an experienced and creative Event Specialist to join our team. The successful candidate will be responsible for the full lifecycle of event planning and execution from concept development through to delivery and post-event evaluation. You will collaborate with internal teams (marketing, operations, client service) and external partners (vendors, venues, agencies) to deliver outstanding live, virtual or hybrid events that align with our brand and strategic objectives.

Responsibilities

• Develop event concepts and detailed project plans aligning with business objectives, target audiences and budgets.
• Source and secure venues, negotiate contracts with vendors (catering, AV, décor, entertainment, staffing) and manage all logistics for each event.
• Coordinate with internal stakeholders (marketing, communications, sales, operations) and external partners to ensure seamless execution (invitations, registration, signage, set-up, tear-down).
• Manage event budgets: prepare cost estimates, track expenditures, process invoices and reconcile budgets post-event.
• Oversee event day on-site operations, including venue set-up, vendor coordination, guest management, contingency planning and breakdown.
• Ensure high quality attendee experience: manage registration/check-in, guest lists, speakers/presenters, programme flow and on-site team.
• Monitor event performance: collect feedback, analyse metrics (attendance, engagement, ROI), prepare post-event reports and recommendations for improvement.
• Stay current on industry trends, emerging formats (hybrid/virtual), technologies and best practices; propose innovations to elevate event experiences.
• Maintain strong vendor and supplier relationships; develop preferred vendor lists, negotiate favourable terms and monitor vendor performance.
• Ensure compliance with relevant local regulations, health & safety protocols and internal policies for event operations.

Qualifications & Experience

• Bachelors degree in Event Management, Hospitality, Marketing, Business Administration or related discipline.
• Minimum of 2-5 years of experience in event planning and execution (live, virtual or hybrid) in the UAE or GCC region. (adjust as desired)
• Proven track record managing end-to-end events: concept through to delivery and evaluation.
• Strong project management skills: ability to manage multiple events concurrently, meet deadlines under pressure and adapt to changing requirements.
• Excellent negotiation, vendor-management and budget-management capabilities.
• Exceptional communication skills (verbal and written); ability to engage with internal stakeholders and external partners, including senior executives and clients.
• Proficiency in MS Office (Excel, PowerPoint) and familiarity with event-management tools/CRM/platforms.
• High attention to detail and strong organisational skills.
• Flexibility to work outside standard hours as required by event schedules (evenings, weekends).
• Fluency in English; Arabic language skills would be an advantage.

Key Competencies & Behaviours

• Creative thinker: able to conceptualise innovative event experiences and translate ideas into practical execution.
• Results-oriented: focused on delivering measurable event outcomes and continuously improving performance.
• Collaborative team-player: able to work cross-functionally, build relationships and lead external vendors.
• Problem-solver: anticipates issues, adapts quickly and operates calmly under pressure.
• Professional and service-oriented: maintains high standards, customer-centric mindset, and embodies brand values.

What We Offer

• Opportunity to work on a diverse portfolio of high-profile events, including live and hybrid formats.
• A dynamic and supportive team environment where innovation is encouraged.
• Competitive remuneration and benefits (to be specified).
• Professional development opportunities and exposure to the events industry in the UAE region.