Administrative Assistant

Majid Al Futtaim; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading real estate development firm in Dubai is seeking a candidate to handle legal and administrative tasks for their Asset Management Legal Department. You'll maintain legal document databases, review contracts with lawyers, assist in preparing legal documents, and monitor job requests. The ideal candidate holds a University Degree and possesses 1-3 years of relevant experience in similar roles within the GCC. Join a dynamic team focused on creating remarkable experiences.

Benefits

Friendly work environment

Opportunities to work with diverse colleagues

Qualifications

• Minimum University Degree.
• Minimum 1 to 3 years of relevant work experience in real estate development.

Responsibilities

• Maintain legal document databases and ensure safe custody of originals.
• Review legal documents/contracts and coordinate with lawyers.
• Process routine legal procedural functions to relieve lawyers.
• Assist in finalizing agreements by managing documentation.
• Track job requests, deadlines, and follow up with stakeholders.
• Support lawyers in preparing legal documents and notices.
• Review invoices from external law firms for processing.
• Organize meetings and support travel arrangements.

Education

University Degree

Job description

ROLE SUMMARY

The position is mainly responsible for handling a diverse range of legal and administrative tasks for Asset Management Legal Department, ensuring its smooth day-to-day operations.

ROLE PROFILE

• Maintain legal document databases, ensure safe custody of originals, and manage scanned copies for easy retrieval.
• Review legal documents/contracts received and coordinate with lawyers for required clarifications or further actions.
• Process routine legal procedural functions under lawyer guidance to relieve lawyers from administrative and repetitive tasks.
• Assist in the finalization of agreements by highlighting changes, collating enclosures, and preparing supporting documentation.
• Track, monitor, and report job requests, deadlines, litigation updates, and follow-ups with internal stakeholders and external lawyers.
• Support lawyers in preparing certain legal documents, notices, due diligence questionnaires, and ensure proof of service and proper record keeping.
• Review invoices from external law firms for processing and provide quality assurance on administrative legal support work.
• Organize meetings, support travel arrangements, and ensure compliance with Majid Al Futtaim Properties’ Code of Conduct, departmental policies, and Human Capital policies.

REQUIREMENTS

• Minimum University Degree.
• Minimum 1 to 3 years of work experience in real estate development, preferably experience in shopping mall legal administrative matters in GCC in a similar role

WHAT WE OFFER

• At Majid Al Futtaim, we’re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We’re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
• Work in a friendly environment, where everyone shares positive vibes and excited about our future.
• Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.