Document Controller - Site

Egis Group; Ras Al Khaimah; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading engineering firm in Ras Al Khaimah is seeking a highly organized Document Controller. The candidate will manage all project-related documentation and ensure compliance with local regulatory requirements. With at least 5 years of experience on construction projects in the UAE, strong knowledge of document control systems, and proficiency in MS Office and Aconex, this role offers a chance to work within a collaborative environment focused on sustainable development. Fluency in English is essential.

Qualifications

• 5+ years of experience as a Document Controller on construction projects in the UAE.
• At least 3 years in a Consultancy role.
• Fluency in English (written and spoken).

Responsibilities

• Manage all project-related documentation and ensure compliance.
• Maintain an efficient document control system for project materials.
• Conduct regular audits to ensure documentation processes are followed.

Skills

Document control systems

Proficient in MS Office

Effective communication

Organisational skills

Education

Bachelor's degree in Administration or related field

Tools

Aconex

Adobe Acrobat

Job description

Company Description

Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting‑edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.

With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group's operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis' long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.

Job Description

We are seeking a highly organised and detail-oriented Document Controller to join our team in Ras Al‑Khaimah, United Arab Emirates. As a key member of our site operations, you will be responsible for managing and maintaining all project-related documentation, ensuring compliance with company standards and local regulatory requirements.

• Establish and maintain an efficient document control system for all project-related materials, including drawings, correspondence, submittals, and reports
• Manage document flow between internal teams, consultants, contractors, and local regulatory authorities
• Ensure timely distribution and tracking of all incoming and outgoing project documents
• Maintain up-to-date records of all document versions and approvals in both electronic and hard copy formats
• Review and verify document formats and metadata before submission to ensure compliance with client and authority requirements
• Generate document control reports for project reviews and audits
• Support project engineers and managers by retrieving, organising, and submitting necessary documentation
• Ensure confidentiality and security of sensitive project data
• Coordinate with IT and project teams to maintain document management systems
• Conduct regular audits to ensure documentation processes are followed effectively
• Collaborate with cross-functional teams to streamline document control processes and improve efficiency

Qualifications

• Bachelor's degree in Administration or a related field
• Minimum of 5 years of experience as a Document Controller on construction projects in the UAE, with at least 3 years in a Consultancy role
• Strong knowledge of document control systems and best practices
• Proficiency in MS Office Suite (Word, Excel, Outlook), Adobe Acrobat, and document management platforms such as Aconex
• Familiarity with documentation protocols and submission procedures
• Excellent organisational and time management skills
• Strong attention to detail with the ability to handle large volumes of documentation accurately
• Effective communication skills, both written and verbal
• Ability to work under pressure and meet tight deadlines
• Knowledge of construction industry documentation standards
• Collaborative mindset with the ability to work effectively in a team environment
• Fluency in English (written and spoken)
• Knowledge of local regulatory requirements in the UAE

Additional Information